The Confirmation of Employment Reference Letter is a vital document in Hong Kong's employment ecosystem, commonly required for various professional and administrative purposes. It serves as an official verification of an individual's employment history, typically requested when applying for new jobs, visa applications, housing rentals, or financial services. The document must comply with Hong Kong's Personal Data (Privacy) Ordinance and Employment Ordinance, ensuring that sensitive information is handled appropriately while providing necessary employment verification. Reference letters need to be factual, accurate, and maintain a balance between providing useful information and protecting both employer and employee interests under Hong Kong law.
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1. Letter Header: Company letterhead including full registered company name, address, and contact details
2. Date and Reference Number: Current date and any internal reference number for tracking purposes
3. Addressee Details: "To Whom It May Concern" or specific recipient's name and organization if known
4. Subject Line: Clear indication that this is an Employment Reference Letter for the named employee
5. Employment Confirmation: Basic details including employee's full name, position held, and dates of employment
6. Job Responsibilities: Brief overview of main duties and responsibilities in the role
7. Sign-off: Signature block with name, position, and contact information of the authorized signatory
1. Performance Statement: Brief statement about performance and conduct, used when specifically requested and where positive
2. Reason for Leaving: Statement about why employment ended, only included if mutually agreed and positive
3. Salary Information: Details of last drawn salary, only included if specifically authorized by the employee
4. Professional Qualifications: List of relevant qualifications or certifications obtained during employment, if applicable
5. Project Highlights: Key projects or achievements, included for senior positions or when specifically relevant
6. Character Reference: Statement about personal qualities and work ethic, included when specifically requested
1. Employee Consent Form: Attached copy of employee's written consent for sharing specific information
2. Employment Certificate: Official certificate of employment history if required for specific purposes
Relevant legal definitions
Clauses
Relevant Industries
Banking & Finance
Technology
Manufacturing
Retail
Healthcare
Education
Professional Services
Construction
Hospitality
Logistics
Real Estate
Media & Entertainment
Public Sector
Telecommunications
Insurance
Relevant Teams
Human Resources
Legal
Administration
Corporate Secretariat
Compliance
Personnel Management
Employee Relations
Recruitment
Corporate Affairs
Relevant Roles
Chief Executive Officer
Managing Director
Department Head
Senior Manager
Project Manager
Software Engineer
Financial Analyst
Marketing Executive
HR Manager
Administrative Assistant
Sales Representative
Operations Manager
Research Analyst
Legal Counsel
Account Manager
Technical Support Specialist
Customer Service Representative
Business Development Manager
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