A Simple Reference Letter is a crucial document in Hong Kong's professional environment, typically issued when an employee leaves their position or requires verification of their employment history. The document serves multiple purposes: confirming employment details, providing professional assessment, and supporting job applications. Under Hong Kong law, particularly the Personal Data (Privacy) Ordinance and Employment Ordinance, reference letters must balance transparency with privacy protection, ensuring all information is accurate, fair, and provided with the employee's consent. The letter should avoid any potentially discriminatory content and maintain objectivity while providing meaningful insights about the employee's tenure and capabilities.
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1. Letter Header: Company letterhead including full business name, address, and contact details
2. Date: Current date in formal business format
3. Recipient Information: Address block with 'To Whom It May Concern' or specific recipient details if known
4. Employment Confirmation: Statement confirming employment period, job title, and nature of role
5. Role Description: Brief overview of main responsibilities and duties performed
6. Professional Assessment: Positive evaluation of the employee's performance, skills, and contributions
7. Closing Statement: Standard closing with contact information for further inquiries
8. Signature Block: Writer's name, title, and signature
1. Reason for Departure: Include when appropriate and agreed with employee, stating the circumstances of leaving if positive or neutral
2. Specific Achievements: Notable projects, awards, or quantifiable successes, when particularly relevant or requested
3. Character Assessment: Personal qualities and soft skills, if specifically requested or particularly noteworthy
4. Salary Information: Compensation details if explicitly requested and agreed with employee
5. Recommendation Statement: Explicit recommendation for future employment, if comfortable providing one
1. Performance Records: Optional attachment of relevant performance reviews or awards (if applicable and appropriate)
2. Certification Copies: Copies of relevant professional certifications obtained during employment (if applicable)
Relevant legal definitions
Clauses
Relevant Industries
Banking and Finance
Technology
Healthcare
Education
Retail
Manufacturing
Professional Services
Construction
Hospitality
Legal Services
Media and Entertainment
Telecommunications
Real Estate
Transportation and Logistics
Non-profit Organizations
Relevant Teams
Human Resources
Legal
Administration
Senior Management
Operations
Finance
Marketing
Sales
Information Technology
Research and Development
Customer Service
Product Development
Public Relations
Quality Assurance
Corporate Communications
Relevant Roles
Chief Executive Officer
Director
Manager
Supervisor
Administrative Assistant
Software Developer
Account Executive
Marketing Coordinator
Human Resources Officer
Financial Analyst
Project Manager
Sales Representative
Operations Coordinator
Research Analyst
Customer Service Representative
Executive Assistant
Technical Specialist
Business Development Manager
Legal Counsel
Design Engineer
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