The Event Waiver is a crucial legal document used in Hong Kong for protecting organizations that host or facilitate activities carrying inherent risks. It serves as a risk management tool that complies with Hong Kong's legal framework, particularly the Control of Exemption Clauses Ordinance and related legislation. The document should be used whenever organizing activities where participants need to acknowledge and accept potential risks, such as sporting events, adventure activities, or recreational programs. It typically includes comprehensive risk disclosure, explicit waiver language, medical authorizations, and safety protocols. The Event Waiver must be carefully drafted to ensure enforceability while maintaining fairness and transparency in accordance with Hong Kong law, especially regarding the limitation of liability for personal injury or death.
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1. Parties: Identification of the event organizer/venue and the participant signing the waiver
2. Background: Brief description of the event or activity and its general nature
3. Definitions: Key terms used in the waiver, including 'Event', 'Activities', 'Claims', 'Injuries', etc.
4. Acknowledgment of Risks: Detailed description of potential risks and hazards associated with the event/activity
5. Assumption of Risk: Participant's explicit acknowledgment and acceptance of the described risks
6. Waiver and Release: The core waiver language releasing the organizer from liability
7. Medical Authorization: Permission to seek emergency medical treatment if needed
8. Rules and Instructions: Participant's agreement to follow safety rules and staff instructions
9. Representations and Warranties: Participant's confirmation of physical fitness and capability to participate
10. Governing Law: Specification of Hong Kong law as governing law and jurisdiction
11. Execution: Signature blocks and date of execution
1. Photo/Video Release: Optional clause for permission to use participant's image in event photography/videography
2. Insurance Declaration: Optional section regarding participant's personal insurance coverage
3. Property Responsibility: Optional clause regarding personal belongings and property damage
4. Group Participation: Optional section for group leaders accepting responsibility for multiple participants
5. Covid-19 Acknowledgment: Optional section specifically addressing pandemic-related risks and protocols
6. Electronic Signature Consent: Optional section for digital execution of the waiver
7. Translation Declaration: Optional section confirming understanding if document is provided in multiple languages
1. Schedule 1 - Activity Description: Detailed description of the specific activities covered by the waiver
2. Schedule 2 - Safety Rules: Comprehensive list of safety rules and protocols
3. Schedule 3 - Emergency Contacts: Form for participant's emergency contact information
4. Appendix A - Medical Information: Optional form for relevant medical information and conditions
5. Appendix B - Equipment Requirements: List of required safety equipment or gear for participation
Relevant legal definitions
Activity
Agreement
Claims
Emergency Contact
Event
Event Organizer
Event Personnel
Facility
Force Majeure
Guardian
Hazards
Indemnified Parties
Injury
Liability
Loss
Medical Treatment
Minor
Participant
Personal Data
Personal Property
Premises
Release
Risks
Rules and Regulations
Safety Equipment
Safety Instructions
Service Provider
Venue
Waiver
Agreement
Claims
Emergency Contact
Event
Event Organizer
Event Personnel
Facility
Force Majeure
Guardian
Hazards
Indemnified Parties
Injury
Liability
Loss
Medical Treatment
Minor
Participant
Personal Data
Personal Property
Premises
Release
Risks
Rules and Regulations
Safety Equipment
Safety Instructions
Service Provider
Venue
Waiver
Clauses
Risk Acknowledgment
Liability Waiver
Assumption of Risk
Medical Authorization
Health Declaration
Safety Compliance
Emergency Procedures
Personal Property
Photography Rights
Data Protection
Indemnification
Insurance
Force Majeure
Severability
Governing Law
Entire Agreement
Participant Representations
Medical Consent
Code of Conduct
Termination Rights
Liability Waiver
Assumption of Risk
Medical Authorization
Health Declaration
Safety Compliance
Emergency Procedures
Personal Property
Photography Rights
Data Protection
Indemnification
Insurance
Force Majeure
Severability
Governing Law
Entire Agreement
Participant Representations
Medical Consent
Code of Conduct
Termination Rights
Relevant Industries
Sports and Recreation
Entertainment
Education
Tourism
Hospitality
Corporate Events
Adventure Tourism
Fitness and Wellness
Cultural Events
Youth Activities
Team Building
Community Services
Relevant Teams
Legal
Operations
Risk Management
Events
Recreation
Compliance
Safety and Security
Customer Relations
Program Management
Venue Operations
Relevant Roles
Event Manager
Risk Management Officer
Legal Counsel
Operations Director
Facility Manager
Recreation Coordinator
Sports Director
Safety Officer
Program Coordinator
Activities Manager
Compliance Officer
Events Administrator
Venue Manager
Community Relations Manager
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