Event Waiver for the United Kingdom

Event Waiver Template for England and Wales

An Event Waiver is a legal document used in England and Wales that provides protection for event organizers by having participants acknowledge risks and waive certain legal rights to make claims. The document must comply with English and Welsh law, particularly the Consumer Rights Act 2015 and Unfair Contract Terms Act 1977, which limit the extent to which liability can be excluded. The waiver typically includes participant details, risk acknowledgments, and clear statements about liability limitations, while ensuring it remains reasonable and enforceable under local jurisdiction.

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What is a Event Waiver?

Event Waivers are essential risk management tools used across various sectors in England and Wales. These documents are particularly important when organizing activities that carry inherent risks. The Event Waiver serves to inform participants about potential risks, obtain their acknowledgment, and establish clear understanding of liability limitations. It must be drafted in compliance with local legislation, particularly regarding consumer protection and unfair contract terms. The document typically includes participant information, detailed risk disclosures, and specific activity descriptions, while ensuring all terms remain reasonable and enforceable under English and Welsh law.

What sections should be included in a Event Waiver?

1. Participant Information: Full details of the person signing the waiver including name, address, and contact information

2. Event Details: Specific information about the event, date, location, and activities covered by the waiver

3. Risk Acknowledgment: Clear statement of risks being assumed by participant and acknowledgment of understanding these risks

4. Waiver Statement: Core waiver language and scope of release from liability, including specific terms of the waiver

5. Signature Block: Space for participant signature, date, and witness signature if required

What sections are optional to include in a Event Waiver?

1. Medical Declaration: Section for declaring medical conditions and fitness levels, required for events with physical activity or health risks

2. Photo/Video Release: Optional clause granting permission to use participant's image in event photography and marketing materials

3. Parent/Guardian Consent: Additional section required when participants are under 18 years of age, including guardian details and signature

4. Insurance Declaration: Section for confirming personal insurance coverage, typically used for high-risk activities

What schedules should be included in a Event Waiver?

1. Schedule of Activities: Detailed list of all specific activities and events covered by the waiver

2. Risk Disclosure Schedule: Comprehensive list of potential risks and hazards associated with the event activities

3. Emergency Contact Form: Schedule containing emergency contact information and relevant medical information

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Publisher

Genie AI

Document Type

Waiver

Cost

Free to use
Industries

Consumer Rights Act 2015: Key legislation governing unfair terms, transparency requirements, and reasonableness of contractual terms in consumer contracts. Essential for ensuring the waiver terms are fair and transparent.

Unfair Contract Terms Act 1977: Regulates the limitations on excluding liability, includes a reasonableness test for exclusion clauses, and prohibits the exclusion of liability for death or personal injury caused by negligence.

Consumer Protection from Unfair Trading Regulations 2008: Ensures that all statements in the waiver are not misleading and that communication is fair and transparent to the consumer.

Data Protection Act 2018 and UK GDPR: Governs the collection and processing of personal information and health data, requiring appropriate privacy notices and data handling procedures.

Occupiers' Liability Acts 1957 and 1984: Establishes the duty of care owed to both lawful visitors and trespassers at events, crucial for premises-based events.

Health and Safety at Work etc. Act 1974: Relevant when the event involves employees or volunteers, setting out general safety obligations and requirements.

Common Law Principles: Encompasses key legal principles including doctrine of incorporation, reasonable notice of terms, capacity to contract, and consideration.

Equality Act 2010: Ensures the waiver contains no discriminatory terms and requires reasonable adjustments where necessary for accessibility.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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