The Simple Reference Letter is a fundamental document in professional contexts, used to provide formal testimony about an individual's work experience, skills, and character. In Malta, these letters must adhere to specific legal requirements, including compliance with GDPR and local data protection laws, while avoiding potential issues under the Media and Defamation Act 2018. The document is typically requested during job applications, academic admissions, or professional certifications, serving as an independent verification of the subject's capabilities and experience. Reference letters should be factual, objective, and based on demonstrable experience, focusing on relevant professional aspects while maintaining appropriate confidentiality. The content generally includes the nature and duration of the professional relationship, key responsibilities, notable achievements, and an overall assessment of the individual's professional capabilities.

1. Letter Header: Includes writer's details, company name, address, and contact information

2. Date: Current date in formal business format

3. Recipient Details: If known - recipient's name, title, company, and address

4. Subject Line: Clear indication that this is a reference letter and for whom

5. Salutation: Formal greeting to recipient

6. Opening Paragraph: Establishes the purpose of the letter and relationship to the person being referenced

7. Main Content: Details about the person's role, responsibilities, and period of employment/association

8. Character Assessment: Professional evaluation of the person's skills, qualities, and achievements

9. Closing Statement: Recommendation statement and offer to provide further information

10. Complimentary Close: Formal closing, signature, and writer's full name and title