The Intercompany Balance Confirmation Letter is a critical document used to verify and confirm financial positions between related entities operating under Hong Kong jurisdiction. It serves multiple purposes: ensuring accuracy in group financial statements, supporting audit requirements under Hong Kong Financial Reporting Standards (HKFRS), and maintaining compliance with the Hong Kong Companies Ordinance. The document is typically prepared at regular intervals (often quarterly or annually) or when required for specific corporate actions. It includes detailed balance information, transaction summaries, and any necessary reconciliations, serving as an official record of intercompany financial positions. The letter plays a crucial role in corporate governance, audit trails, and group financial management, particularly important in Hong Kong's highly regulated business environment where accurate financial reporting and proper documentation are essential.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
Upload your Doc
1. Letter Header: Company letterhead, date, and reference number
2. Addressee Details: Full legal name and address of the recipient company
3. Subject Line: Clear indication that this is a balance confirmation letter and the relevant period
4. Balance Statement: Clear statement of the intercompany balance amount as of the specified date
5. Account Details: Breakdown of the main categories or types of transactions that comprise the balance
6. Confirmation Request: Request for the recipient to confirm the stated balance
7. Response Instructions: Clear instructions on how and when to respond to the confirmation request
8. Authorization: Signature blocks for authorized signatories from both companies
1. Transaction Summary: Optional section providing a brief summary of major transactions during the period, used when there have been significant or unusual transactions
2. Reconciliation Details: Optional section for including reconciliation of any discrepancies, used when there are known differences between the companies' records
3. Interest Statement: Optional section stating any interest calculations on the balance, used when interest is applicable to the intercompany balance
4. Payment Terms: Optional section specifying payment terms or settlement arrangements, used when there is a plan to settle the balance
5. Currency Translation: Optional section showing currency conversion details, used when balances involve multiple currencies
1. Balance Detail Schedule: Detailed breakdown of all transactions making up the balance
2. Account Reconciliation Statement: Detailed reconciliation between the two companies' records if there are any differences
3. Supporting Documentation: Copies of relevant invoices, payments, or other supporting documents referenced in the balance
Relevant legal definitions
Clauses
Balance Confirmation
Account Reconciliation
Statement of Accuracy
Authorized Signatories
Interest Calculation
Currency Translation
Payment Terms
Dispute Resolution
Governing Law
Notice Requirements
Amendment Process
Counterparts
Electronic Execution
Confirmation Process
Supporting Documentation
Audit Rights
Account Reconciliation
Statement of Accuracy
Authorized Signatories
Interest Calculation
Currency Translation
Payment Terms
Dispute Resolution
Governing Law
Notice Requirements
Amendment Process
Counterparts
Electronic Execution
Confirmation Process
Supporting Documentation
Audit Rights
Relevant Industries
Financial Services
Manufacturing
Retail
Technology
Professional Services
Real Estate
Construction
Healthcare
Energy
Telecommunications
Transportation and Logistics
Consumer Goods
Mining and Resources
Media and Entertainment
Relevant Teams
Finance
Accounting
Treasury
Internal Audit
Financial Reporting
Corporate Finance
Group Consolidation
Financial Control
Corporate Secretariat
Tax
Relevant Roles
Chief Financial Officer
Financial Controller
Group Accountant
Finance Manager
Accounting Manager
Treasury Manager
Internal Auditor
External Auditor
Financial Analyst
Group Finance Director
Company Secretary
Financial Reporting Manager
Corporate Accountant
Consolidation Accountant
Audit Manager
Find the exact document you need
Transfer Of Rights Agreement
A Hong Kong law-governed agreement facilitating the formal transfer of rights, assets, or interests between parties, with specific provisions for enforcement under Hong Kong jurisdiction.
find out more
Loan To Family Member Agreement
A Hong Kong law-governed agreement that formalizes and documents the terms of a loan between family members, including repayment terms and conditions.
find out more
Copyright Transfer Agreement Form
A Hong Kong law-governed agreement that transfers copyright ownership from one party to another, compliant with the Hong Kong Copyright Ordinance.
find out more
Technical Proposal For Consultancy Services
A formal technical and commercial proposal document used in Hong Kong for consultancy services, outlining solution methodology, expertise, and delivery approach.
find out more
Commercial Lease Agreement Termination Notice
A Hong Kong law-governed notice document for terminating commercial lease agreements, including essential termination details and property surrender terms.
find out more
License To Use Trademark
A Hong Kong law-governed agreement granting rights to use a trademark under specific terms and conditions, protecting both licensor and licensee interests.
find out more
Bond Subscription Agreement
A Hong Kong law-governed agreement setting out terms for investors to subscribe to bonds issued by an entity, including subscription process, rights, and obligations.
find out more
Lease To Own Commercial Property
A Hong Kong law-governed agreement combining commercial property lease terms with a purchase option, establishing conditions for both rental occupation and eventual property acquisition.
find out more
Transfer Of Intellectual Property Rights Agreement
A Hong Kong law-governed agreement for transferring intellectual property rights between parties, ensuring complete and legally valid transfer of IP ownership.
find out more
Assignment Of Intellectual Property Rights
A Hong Kong law-governed agreement for transferring intellectual property rights from one party to another, including provisions for various IP types and registration requirements.
find out more
Ownership Letter For Property
A formal document under Hong Kong law that declares and confirms property ownership, typically used for official transactions and institutional requirements.
find out more
Interview Waiver
A Hong Kong-governed document waiving the requirement for a formal job interview while establishing alternative assessment methods.
find out more
Software Supply Agreement
A Hong Kong law-governed agreement establishing terms for software supply, licensing, and implementation between supplier and customer.
find out more
Software Scope Of Work
A Hong Kong law-governed agreement defining scope, deliverables, and requirements for software development projects.
find out more
Transfer Agency Agreement
Hong Kong law-governed agreement establishing transfer agency services for maintaining shareholder records and processing fund transactions.
find out more
Simple Trademark License Agreement
A Hong Kong law-governed agreement enabling trademark owners to license their marks to third parties under specified terms and conditions.
find out more
Intercompany Balance Confirmation Letter
A Hong Kong-compliant formal letter confirming the balance of accounts between related companies within the same corporate group, used for audit and compliance purposes.
find out more
Technology Partnership Agreement
A Hong Kong law-governed agreement establishing terms for technology partnership and collaboration, including IP rights, technical specifications, and commercial terms.
find out more
Right Of Way Access Agreement
A Hong Kong-governed agreement establishing legal access rights over property, detailing terms, conditions, and responsibilities for both grantor and grantee.
find out more
Lease Surrender Letter
A Hong Kong law-governed document that formally terminates a lease agreement before its natural expiry through mutual consent between landlord and tenant.
find out more
Inter Credit Agreement
A Hong Kong law-governed agreement establishing terms and conditions for credit arrangements between multiple lending institutions.
find out more
Domain Transfer Agreement
A Hong Kong law-governed agreement for transferring ownership and control of domain names between parties, including transfer procedures and compliance requirements.
find out more
Debt Agreement Letter
A formal document under Hong Kong law that establishes the terms and conditions of a debt between parties, including loan amount, repayment terms, and interest rates.
find out more
Assignment Of Limited Partnership Interest
A Hong Kong law-governed agreement facilitating the transfer of limited partnership interests from one party to another, including terms, conditions, and regulatory compliance requirements.
find out more
Assignment Of Lease By Tenant
A Hong Kong law-governed document that transfers a tenant's lease rights and obligations to a new tenant, with the landlord's consent.
find out more
Assignment Of Leases And Rents
A Hong Kong law security document where property owners assign their rights to rental income and lease interests to lenders as loan collateral.
find out more
Assignment Of Lease By Lessor
A Hong Kong law-governed document that transfers a lessor's rights and obligations under an existing lease to a new lessor, ensuring legal compliance and protection of all parties' interests.
find out more
Vehicle Loan Agreement
A Hong Kong law-governed agreement establishing terms for vehicle financing, including loan conditions, security interests, and repayment obligations.
find out more
Software Source Code Transfer Agreement
A Hong Kong law-governed agreement for the permanent transfer of software source code ownership and associated intellectual property rights between parties.
find out more
Assignment Of Lease Contract
A Hong Kong law-governed agreement transferring leasehold rights and obligations from an existing tenant to a new tenant, with landlord's consent.
find out more
Promissory Note Settlement Agreement
A Hong Kong law-governed agreement documenting the settlement terms and conditions for an existing promissory note obligation, including modified payment arrangements and release terms.
find out more
Franchise Operating Agreement
A Hong Kong law-governed agreement establishing the rights and obligations between franchisor and franchisee for operating a franchised business.
find out more
Equity Sale Agreement
A Hong Kong law-governed agreement for the sale and purchase of shares in a company, setting out terms, conditions, and warranties for the transfer of equity ownership.
find out more
Car As Is Sale Agreement
A Hong Kong law-governed agreement for the sale of a vehicle in 'as is' condition, defining sale terms and limiting seller warranties while ensuring compliance with local regulations.
find out more
Company Shareholder Agreement
A Hong Kong law-governed agreement that defines and regulates the relationships, rights, and obligations between company shareholders.
find out more
Title Sponsorship Agreement
A Hong Kong law-governed agreement establishing title sponsorship rights and obligations between a sponsor and rights holder.
find out more
Sales Non Compete Agreement
A Hong Kong law-governed agreement that restricts sales professionals from competing or soliciting customers for a specified period after leaving their position.
find out more
Land Tenancy Agreement
A Hong Kong law-governed agreement establishing terms and conditions for property leasing between landlord and tenant.
find out more
Capital Contribution Partnership Agreement
A Hong Kong law-governed agreement establishing terms for partnership capital contributions, ownership interests, and related rights and obligations.
find out more
Assignment Of Lease By Landlord
A Hong Kong law-governed document that transfers a landlord's rights and obligations under an existing lease to a new landlord, while maintaining the tenant's existing terms.
find out more
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)
.png)