Food Supplier Agreement Template for Hong Kong

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Key Requirements PROMPT example:

Food Supplier Agreement

I need a Food Supplier Agreement governed by Hong Kong law for my restaurant chain to engage a local seafood supplier, with specific provisions for daily fresh deliveries and strict temperature control requirements.

Document background

The Food Supplier Agreement is essential for businesses operating in Hong Kong's food and beverage sector, where approximately 95% of food is imported and subject to strict regulatory oversight. This agreement is designed to comply with Hong Kong's comprehensive food safety framework, including the Food Safety Ordinance (Cap. 612) and Public Health and Municipal Services Ordinance (Cap. 132). It is typically used when establishing ongoing supply relationships for food products, whether for retail, hospitality, or institutional purposes. The agreement covers critical aspects such as food safety compliance, quality standards, delivery specifications, pricing mechanisms, and risk allocation, while incorporating Hong Kong's specific requirements for food traceability and supplier registration.

Suggested Sections

1. Parties: Identification of the supplier and buyer, including full legal names, registration numbers, and addresses

2. Background: Context of the agreement, nature of the parties' businesses, and purpose of the arrangement

3. Definitions: Definitions of key terms used throughout the agreement

4. Supply Obligations: Core obligations of the supplier including quality standards, quantity commitments, and delivery requirements

5. Food Safety and Compliance: Obligations regarding food safety, hygiene standards, and regulatory compliance

6. Quality Control: Quality assurance processes, inspection rights, and acceptance/rejection procedures

7. Ordering and Delivery: Process for placing orders, delivery terms, and logistics requirements

8. Pricing and Payment: Pricing structure, payment terms, invoicing requirements, and price adjustment mechanisms

9. Warranties and Representations: Supplier warranties regarding food quality, safety, and compliance with regulations

10. Insurance and Liability: Insurance requirements and allocation of liability between parties

11. Term and Termination: Duration of agreement and circumstances for termination

12. Confidentiality: Protection of confidential information and trade secrets

13. Dispute Resolution: Process for resolving disputes, including jurisdiction and governing law

14. General Provisions: Standard boilerplate clauses including notices, amendments, and entire agreement

Optional Sections

1. Exclusivity: Terms regarding exclusive supply arrangements, used when the supplier is granted exclusive rights or territories

2. Minimum Purchase Commitments: Specific volume commitments from the buyer, used in long-term supply arrangements

3. Import/Export Requirements: Specific provisions for international supply arrangements, including customs and documentation requirements

4. Storage and Warehousing: Requirements for storage facilities and conditions, used when specific storage conditions are critical

5. Marketing and Branding: Terms regarding use of trademarks and marketing materials, used when supplier's products are branded

6. Force Majeure: Provisions for unforeseen circumstances affecting supply, particularly relevant for perishable goods

7. Sustainability Requirements: Environmental and sustainability obligations, used when specific sustainability standards are required

8. Technology and Systems Integration: Requirements for integration with buyer's ordering or inventory systems, used in sophisticated supply arrangements

Suggested Schedules

1. Product Specifications: Detailed specifications for each food product, including ingredients, nutritional information, and packaging requirements

2. Pricing Schedule: Detailed pricing for each product, including any volume discounts or special pricing arrangements

3. Quality Standards: Specific quality standards, testing procedures, and acceptance criteria

4. Delivery Locations: List of delivery locations and specific delivery requirements for each

5. Food Safety Procedures: Detailed food safety and handling procedures to be followed

6. Key Performance Indicators: Metrics for measuring supplier performance

7. Insurance Requirements: Detailed insurance requirements including types and levels of coverage

8. Contact Details: Key contacts for both parties for various aspects of the relationship

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Food & Beverage

Hospitality

Retail

Catering Services

Healthcare

Education

Airlines

Maritime Services

Events & Entertainment

Agriculture

Relevant Teams

Procurement

Legal

Operations

Quality Assurance

Supply Chain

Food Safety

Compliance

Risk Management

Commercial

Finance

Relevant Roles

Procurement Manager

Food Safety Officer

Supply Chain Director

Quality Assurance Manager

Operations Director

Commercial Director

Legal Counsel

Compliance Officer

Purchasing Manager

Food Services Manager

Contract Manager

Risk Manager

Chief Operating Officer

Restaurant Manager

Hotel Manager

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Let's create your Food Supplier Agreement

Authors

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