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1. Parties: Identification of the employer (data user) and the employee (data subject)
2. Background: Brief context explaining the purpose of the consent form and its importance in the employment relationship
3. Definitions: Key terms used in the document, including types of personal data, processing activities, and other relevant terminology
4. Types of Personal Data Collected: Comprehensive list of personal data categories that the employer collects and maintains
5. Purposes of Collection: Detailed explanation of why each type of personal data is collected and how it will be used
6. Data Storage and Security: Information about how personal data is stored, protected, and for how long it will be retained
7. Third Party Disclosure: Details of circumstances under which personal data may be shared with third parties
8. Employee Rights: Explanation of employee rights under the PDPO, including access and correction rights
9. Contact Information: Details of the person or department responsible for data privacy matters
10. Declaration and Signature: Employee acknowledgment and consent statement with signature block
1. International Data Transfers: Required if employee data may be transferred outside Hong Kong
2. Biometric Data Processing: Required if the employer collects biometric data such as fingerprints or facial recognition
3. Monitoring Activities: Required if the employer conducts workplace monitoring, CCTV surveillance, or electronic monitoring
4. Sensitive Personal Data: Required if collecting health records, criminal records, or other sensitive personal information
5. Direct Marketing: Required if employee data might be used for any direct marketing purposes
6. Automated Decision Making: Required if the employer uses automated processing to make decisions about employees
1. Schedule 1: Detailed Data Categories: Comprehensive list of all types of personal data collected, categorized by department or purpose
2. Schedule 2: Third Party Recipients: List of categories of third parties who may receive personal data and the purposes of such transfers
3. Schedule 3: Security Measures: Detailed description of technical and organizational measures used to protect personal data
4. Appendix A: Employee Rights Guide: Detailed guide on how employees can exercise their rights under the PDPO
5. Appendix B: Privacy Policy: Company's general privacy policy that applies in addition to this specific consent
6. Appendix C: Data Retention Schedule: Detailed information about retention periods for different categories of personal data
Processing
Data User
Data Subject
Sensitive Personal Data
Consent
Third Party
Data Access Request
Data Correction Request
Data Protection Principles
Direct Marketing
Employee
Employer
Privacy Commissioner
PDPO
Data Retention Period
Data Breach
Automated Processing
Biometric Data
Cross-border Transfer
Data Processor
Workplace Monitoring
Personal Data Collection Statement
Opt-out
Data Minimization
Legitimate Business Purpose
Anonymization
Pseudonymization
Special Category Data
Data Protection Officer
Purpose Limitation
Consent
Data Accuracy
Data Retention
Data Security
Data Access and Correction
Third Party Disclosure
Cross-border Transfer
Direct Marketing
Workplace Monitoring
Biometric Data Processing
Employee Rights
Data Breach Notification
Automated Decision Making
Sensitive Data Processing
Data Minimization
Transparency
Withdrawal of Consent
Complaint Handling
Confidentiality
Record Keeping
Training and Awareness
Compliance
Amendment
Governing Law
Severability
Financial Services
Technology
Healthcare
Retail
Manufacturing
Professional Services
Education
Telecommunications
Transportation
Hospitality
Real Estate
Insurance
Banking
Construction
Media and Entertainment
Human Resources
Legal
Compliance
Information Technology
Risk Management
Information Security
Data Protection
Employee Relations
Privacy
Corporate Governance
HR Director
Privacy Officer
Data Protection Officer
Compliance Manager
Legal Counsel
HR Manager
Recruitment Manager
Employee Relations Manager
IT Security Manager
Risk Manager
Chief Privacy Officer
Chief Compliance Officer
General Counsel
HR Business Partner
Chief Human Resources Officer
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