The Data Privacy Consent Form is a crucial document required under Hong Kong's Personal Data (Privacy) Ordinance (PDPO) for organizations collecting and processing personal data. It serves as a formal mechanism to obtain explicit consent from individuals (data subjects) and fulfill the notification requirements under Data Protection Principle 1. The form should be used whenever collecting personal data from individuals, whether they are customers, employees, or other stakeholders. It must clearly state the purposes of data collection, intended uses, potential data transfers, and the rights of data subjects. The document needs regular review and updates to reflect any changes in data processing activities or regulatory requirements in Hong Kong.
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1. Data Controller Information: Identifies the organization collecting the data, including business name, contact details, and data protection officer contact information
2. Purpose of Collection: Clear statement of the specific purposes for which personal data is being collected and will be used
3. Types of Personal Data: Detailed list of the categories of personal data that will be collected
4. Use and Processing of Data: Explanation of how the personal data will be used, processed, and stored
5. Data Sharing and Transfer: Information about third parties with whom data may be shared and circumstances of such sharing
6. Data Subject Rights: Description of the rights of the data subject under the PDPO, including access and correction rights
7. Retention Period: Information about how long the personal data will be retained
8. Declaration and Signature: Consent declaration and signature block for the data subject to acknowledge and agree
1. Direct Marketing Consent: Separate section for specific consent to use personal data for direct marketing purposes, required when direct marketing is intended
2. Cross-border Transfer: Additional section required when personal data will be transferred outside of Hong Kong
3. Sensitive Personal Data: Special provisions for collecting sensitive data such as health information or biometric data
4. Withdrawal of Consent: Detailed procedure for withdrawing consent, included when the organization offers specific withdrawal mechanisms
5. Children's Data: Special provisions when collecting data from minors, including parental consent requirements
1. Schedule 1: Categories of Personal Data: Detailed breakdown of all personal data categories to be collected and their specific purposes
2. Schedule 2: Third Party Recipients: List of categories of third parties with whom personal data may be shared
3. Schedule 3: Technical and Security Measures: Description of measures implemented to protect personal data
4. Appendix A: Data Subject Request Form: Standard form for data subjects to request access to or correction of their personal data
Relevant legal definitions
Personal Data
Data Subject
Data Controller
Data Processor
Processing
Consent
Sensitive Personal Data
Third Party
Data Protection Officer
PDPO
Privacy Commissioner
Direct Marketing
Cross-border Transfer
Data Access Request
Data Correction Request
Data Retention Period
Authorized Representatives
Automated Processing
Data Breach
Anonymization
Pseudonymization
Opt-out
Data Collection Statement
Material Change
Legitimate Interests
Data Subject
Data Controller
Data Processor
Processing
Consent
Sensitive Personal Data
Third Party
Data Protection Officer
PDPO
Privacy Commissioner
Direct Marketing
Cross-border Transfer
Data Access Request
Data Correction Request
Data Retention Period
Authorized Representatives
Automated Processing
Data Breach
Anonymization
Pseudonymization
Opt-out
Data Collection Statement
Material Change
Legitimate Interests
Clauses
Purpose of Collection
Data Collection
Consent
Rights and Obligations
Data Processing
Data Sharing
Data Security
Cross-border Transfer
Direct Marketing
Data Retention
Data Subject Rights
Withdrawal of Consent
Breach Notification
Third Party Disclosure
Child Data Protection
Data Access
Data Correction
Automated Processing
Marketing Communications
International Transfer
Confidentiality
Liability
Governing Law
Contact Information
Declaration
Data Collection
Consent
Rights and Obligations
Data Processing
Data Sharing
Data Security
Cross-border Transfer
Direct Marketing
Data Retention
Data Subject Rights
Withdrawal of Consent
Breach Notification
Third Party Disclosure
Child Data Protection
Data Access
Data Correction
Automated Processing
Marketing Communications
International Transfer
Confidentiality
Liability
Governing Law
Contact Information
Declaration
Relevant Industries
Financial Services
Healthcare
Retail
Education
Technology
Professional Services
Insurance
Telecommunications
Human Resources
E-commerce
Real Estate
Hospitality
Manufacturing
Non-profit Organizations
Government and Public Sector
Relevant Teams
Legal
Compliance
Human Resources
Information Technology
Data Protection
Risk Management
Customer Service
Marketing
Operations
Information Security
Privacy
Relevant Roles
Data Protection Officer
Privacy Officer
Compliance Manager
Legal Counsel
HR Manager
IT Security Manager
Risk Manager
Operations Manager
Customer Service Manager
Marketing Manager
Systems Administrator
Information Security Officer
Chief Privacy Officer
Chief Compliance Officer
General Counsel
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