The Consent Form For Data Collection is an essential document for organizations operating in Hong Kong that collect and process personal data. It is designed to comply with the requirements of the Personal Data (Privacy) Ordinance (PDPO) and guidelines issued by the Privacy Commissioner for Personal Data (PCPD). This document should be used whenever an organization intends to collect personal data from individuals, ensuring transparent communication about data collection purposes, processing methods, and data subject rights. The form serves as both a legal protection mechanism for organizations and an informative document for data subjects, detailing how their personal data will be handled, stored, and protected. It becomes particularly crucial in contexts involving sensitive data, cross-border transfers, or direct marketing activities, where specific consent requirements apply under Hong Kong law.
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1. Introduction and Purpose: Explains who is collecting the data and the purpose of the consent form
2. Types of Personal Data Collected: Detailed list of personal data categories that will be collected
3. Purpose of Data Collection: Specific purposes for which the personal data will be used
4. Data Storage and Security: Information about how the data will be stored and protected
5. Data Subject Rights: Explanation of rights under the PDPO including access, correction, and withdrawal of consent
6. Data Retention Period: How long the data will be kept and when it will be deleted
7. Contact Information: Details of the data protection officer or responsible person for privacy matters
8. Declaration and Signature: Consent statement and space for signature/date
1. Direct Marketing Consent: Additional section when data will be used for direct marketing purposes, requiring separate explicit consent
2. Third-Party Sharing: Section needed when personal data will be shared with third parties
3. Cross-border Transfer: Required when data will be transferred outside of Hong Kong
4. Sensitive Personal Data: Additional provisions when collecting sensitive data like medical information
5. Automated Decision Making: Required when personal data will be used in automated decision-making processes
6. Children's Data Collection: Special provisions when collecting data from minors, including parental consent requirements
1. Schedule 1: Detailed Data Categories: Comprehensive list of all types of personal data to be collected
2. Schedule 2: Third Party Recipients: List of third parties who may receive the personal data
3. Schedule 3: Technical and Security Measures: Detailed description of data protection measures
4. Appendix A: Data Subject Request Form: Template form for data access or correction requests
5. Appendix B: Privacy Policy: Full privacy policy referenced in the consent form
Relevant legal definitions
Personal Data
Data Subject
Data User
Data Controller
Data Processor
Consent
Prescribed Consent
Processing
Collection Purpose
Direct Marketing
Third Party
Sensitive Personal Data
Data Protection Principles
Privacy Commissioner
PDPO
Data Access Request
Data Correction Request
Cross-border Transfer
Data Retention Period
Automated Processing
Data Breach
Technical Measures
Organizational Measures
Withdrawal of Consent
Authorized Representative
Data Subject
Data User
Data Controller
Data Processor
Consent
Prescribed Consent
Processing
Collection Purpose
Direct Marketing
Third Party
Sensitive Personal Data
Data Protection Principles
Privacy Commissioner
PDPO
Data Access Request
Data Correction Request
Cross-border Transfer
Data Retention Period
Automated Processing
Data Breach
Technical Measures
Organizational Measures
Withdrawal of Consent
Authorized Representative
Clauses
Consent
Data Collection
Purpose Limitation
Data Use
Data Storage
Data Security
Data Transfer
Data Subject Rights
Data Retention
Withdrawal Rights
Direct Marketing
Third Party Sharing
Cross-border Transfer
Confidentiality
Data Breach Notification
Liability
Governing Law
Contact Details
Amendment
Termination
Acknowledgment
Declaration
Data Collection
Purpose Limitation
Data Use
Data Storage
Data Security
Data Transfer
Data Subject Rights
Data Retention
Withdrawal Rights
Direct Marketing
Third Party Sharing
Cross-border Transfer
Confidentiality
Data Breach Notification
Liability
Governing Law
Contact Details
Amendment
Termination
Acknowledgment
Declaration
Relevant Industries
Financial Services
Healthcare
Education
Retail
Technology
Professional Services
Insurance
Telecommunications
Real Estate
Hospitality
E-commerce
Manufacturing
Research and Development
Non-profit Organizations
Government and Public Services
Relevant Teams
Legal
Compliance
Information Technology
Human Resources
Marketing
Operations
Customer Service
Information Security
Risk Management
Data Protection
Research and Development
Corporate Affairs
Business Development
Relevant Roles
Data Protection Officer
Privacy Officer
Legal Counsel
Compliance Manager
Risk Manager
Information Security Officer
HR Director
Marketing Director
IT Manager
Operations Manager
Customer Service Manager
Project Manager
Business Development Manager
Research Director
Corporate Secretary
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