The Client Engagement Letter is a fundamental document used in Hong Kong's professional services industry to formalize the relationship between professional service providers and their clients. It is typically required at the commencement of any new professional engagement or when there are significant changes to existing service arrangements. The document encompasses essential elements including scope of work, fee structures, confidentiality provisions, and regulatory compliance requirements specific to Hong Kong's legal framework. It serves multiple purposes: establishing clear expectations, ensuring regulatory compliance, protecting both parties' interests, and documenting the agreed terms of service. The letter must align with Hong Kong's professional standards, data privacy laws, and relevant industry regulations while providing a clear framework for the professional relationship.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Your data doesn't train Genie's AI
You keep IP ownership of your docs
Alternatively...
1. Letterhead and Date: Professional letterhead including firm details, address, and date of the letter
2. Client Address and Salutation: Full name and address of the client, with appropriate salutation
3. Purpose of Engagement: Clear statement of the purpose of the engagement and the services to be provided
4. Scope of Services: Detailed description of services included and specifically excluded from the engagement
5. Professional Fees: Fee structure, billing arrangements, and payment terms
6. Client Responsibilities: Outline of client's obligations and responsibilities in the engagement
7. Service Standards: Description of service delivery standards and timeframes
8. Confidentiality: Confidentiality obligations and handling of client information
9. Data Privacy: Handling of personal data in compliance with PDPO
10. Professional Standards: Reference to applicable professional standards and regulatory compliance
11. Limitation of Liability: Terms limiting the firm's liability where permissible
12. Termination: Conditions and process for terminating the engagement
13. Acceptance: Instructions for accepting the engagement and returning signed copies
1. Dispute Resolution: Include when specific dispute resolution procedures are required, especially for high-value engagements
2. Team Structure: Include for larger engagements requiring multiple team members or specialists
3. Conflict Resolution: Include when working with multiple stakeholders or in complex engagements
4. Insurance Coverage: Include when professional indemnity insurance details are required or requested
5. Third Party Rights: Include when services might affect or be relied upon by third parties
6. Electronic Communications: Include when specific protocols for electronic communication need to be established
7. Anti-Money Laundering: Include for financial services or when required by regulatory obligations
8. Force Majeure: Include for long-term engagements or when specifically requested
1. Fee Schedule: Detailed breakdown of fees, rates, and charging structure
2. Service Description: Detailed technical description of services to be provided
3. Team Profile: Profiles of key team members and their roles
4. Standard Terms: Firm's standard terms and conditions
5. Data Processing Terms: Detailed terms regarding data handling and privacy compliance
6. Required Documents: List of documents and information required from the client
Authors
Find the document you need
Exclusive Distribution Letter
A Hong Kong law-governed letter establishing exclusive distribution rights between supplier and distributor, setting out key commercial terms and obligations.
Download
Mutual Employment Termination Agreement
A Hong Kong law-governed agreement documenting the mutual termination of employment between employer and employee, setting out termination terms and mutual releases.
Download
Exclusive Trademark License Agreement
A Hong Kong law-governed agreement granting exclusive rights to use specified trademarks in defined territories, including terms for usage, quality control, and commercialization.
Download
Exclusive Employment Contract
A Hong Kong law-governed employment contract establishing an exclusive employment relationship with comprehensive terms and restrictions.
Download
Non Exclusive Copyright License Agreement
A Hong Kong law-governed agreement allowing copyright owners to license their works while retaining rights to license to others.
Download
Exclusive Consulting Agreement
Hong Kong-governed agreement establishing exclusive consulting arrangements between a company and consultant, defining service terms and mutual obligations.
Download
Exclusive Marketing Agreement
A Hong Kong law-governed agreement establishing exclusive marketing rights and obligations between a company and its marketing service provider.
Download
Exclusive Cooperation Agreement
A Hong Kong law-governed agreement establishing exclusive cooperation terms between parties, defining scope, territory, and mutual obligations.
Download
Client Engagement Letter
A Hong Kong-compliant formal letter establishing professional service terms and conditions between a service provider and client.
Download
Exclusive Distribution Contract
A Hong Kong law-governed agreement establishing exclusive distribution rights between a supplier and distributor within a defined territory.
Download
Sole Agency Agreement
A Hong Kong-governed agreement establishing an exclusive relationship between a property owner and estate agent for the marketing and sale/lease of property.
Download
Exclusive Distribution Agreement
A Hong Kong law-governed agreement establishing exclusive distribution rights and obligations between supplier and distributor.
Download
Exclusive Agency Agreement
A Hong Kong law-governed agreement establishing an exclusive agency relationship between a principal and agent, defining territorial rights and mutual obligations.
Download
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your data is private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
