Due Diligence Engagement Letter Template for Hong Kong

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Key Requirements PROMPT example:

Due Diligence Engagement Letter

I need a Due Diligence Engagement Letter for a Hong Kong financial services firm conducting due diligence on behalf of a private equity client looking to acquire a regulated insurance company, with work to commence in March 2025 and strict regulatory compliance requirements.

Document background
The Due Diligence Engagement Letter is a crucial document used when initiating a professional services engagement for conducting due diligence investigations in Hong Kong. It serves as the formal agreement between professional service providers and their clients, typically used in contexts such as mergers and acquisitions, investments, or regulatory compliance reviews. The document must comply with Hong Kong's legal framework, including professional services regulations, data privacy laws, and corporate requirements. It outlines essential elements such as scope of work, methodology, deliverables, team structure, fees, and professional liability limitations. The letter also addresses specific Hong Kong regulatory considerations, confidentiality obligations, and data protection requirements under local law.
Suggested Sections

1. Letterhead and Date: Professional firm's letterhead and current date

2. Client Details: Full name and address of the client

3. Engagement Overview: Brief introduction of the purpose of the due diligence engagement

4. Scope of Services: Detailed description of the due diligence services to be provided, including areas of investigation

5. Professional Fees and Expenses: Fee structure, billing arrangements, and expense policies

6. Timeline and Deliverables: Expected duration, key milestones, and form of deliverables

7. Team Structure: Key personnel and their roles in the engagement

8. Client Responsibilities: Required cooperation, information access, and client obligations

9. Confidentiality: Confidentiality obligations and handling of sensitive information

10. Limitations of Liability: Scope of professional liability and any limitations

11. Termination Provisions: Conditions and process for terminating the engagement

12. Acceptance and Signature: Signature blocks and acceptance confirmation

Optional Sections

1. Conflict Check Procedures: Details of conflict checking processes when dealing with multiple parties

2. Use of Third-Party Providers: Terms regarding the engagement of external specialists or consultants

3. Data Privacy Compliance: Specific provisions for PDPO compliance when handling personal data

4. Electronic Communications: Terms regarding the use of electronic communications and data sharing platforms

5. Force Majeure: Provisions for unforeseen circumstances affecting the engagement

6. Governing Law Choice: Explicit choice of Hong Kong law when dealing with international clients

Suggested Schedules

1. Schedule 1: Detailed Scope of Work: Comprehensive breakdown of due diligence areas and procedures

2. Schedule 2: Fee Schedule: Detailed fee structure, rates, and payment terms

3. Schedule 3: Required Information List: Checklist of documents and information required from the client

4. Schedule 4: Team Members and Qualifications: Detailed information about key team members and their expertise

5. Appendix A: Standard Terms and Conditions: Firm's standard terms and conditions for professional services

6. Appendix B: Data Protection Protocols: Specific procedures for handling sensitive data and personal information

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Financial Services

Private Equity

Investment Banking

Corporate Advisory

Legal Services

Manufacturing

Technology

Real Estate

Healthcare

Retail

Energy

Infrastructure

Telecommunications

Professional Services

Education

Relevant Teams

Legal

Finance

Compliance

Risk Management

Mergers & Acquisitions

Corporate Development

Investment

Due Diligence

Project Management

Corporate Secretariat

Executive Management

Relevant Roles

Chief Executive Officer

Chief Financial Officer

General Counsel

Corporate Secretary

Head of Mergers & Acquisitions

Investment Director

Due Diligence Manager

Compliance Officer

Risk Manager

Financial Controller

Investment Analyst

Legal Counsel

Partner (Professional Services)

Director (Professional Services)

Project Manager

Transaction Advisory Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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