The Due Diligence Engagement Letter is a crucial document used when initiating a professional services engagement for conducting due diligence investigations in Hong Kong. It serves as the formal agreement between professional service providers and their clients, typically used in contexts such as mergers and acquisitions, investments, or regulatory compliance reviews. The document must comply with Hong Kong's legal framework, including professional services regulations, data privacy laws, and corporate requirements. It outlines essential elements such as scope of work, methodology, deliverables, team structure, fees, and professional liability limitations. The letter also addresses specific Hong Kong regulatory considerations, confidentiality obligations, and data protection requirements under local law.
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1. Letterhead and Date: Professional firm's letterhead and current date
2. Client Details: Full name and address of the client
3. Engagement Overview: Brief introduction of the purpose of the due diligence engagement
4. Scope of Services: Detailed description of the due diligence services to be provided, including areas of investigation
5. Professional Fees and Expenses: Fee structure, billing arrangements, and expense policies
6. Timeline and Deliverables: Expected duration, key milestones, and form of deliverables
7. Team Structure: Key personnel and their roles in the engagement
8. Client Responsibilities: Required cooperation, information access, and client obligations
9. Confidentiality: Confidentiality obligations and handling of sensitive information
10. Limitations of Liability: Scope of professional liability and any limitations
11. Termination Provisions: Conditions and process for terminating the engagement
12. Acceptance and Signature: Signature blocks and acceptance confirmation
1. Conflict Check Procedures: Details of conflict checking processes when dealing with multiple parties
2. Use of Third-Party Providers: Terms regarding the engagement of external specialists or consultants
3. Data Privacy Compliance: Specific provisions for PDPO compliance when handling personal data
4. Electronic Communications: Terms regarding the use of electronic communications and data sharing platforms
5. Force Majeure: Provisions for unforeseen circumstances affecting the engagement
6. Governing Law Choice: Explicit choice of Hong Kong law when dealing with international clients
1. Schedule 1: Detailed Scope of Work: Comprehensive breakdown of due diligence areas and procedures
2. Schedule 2: Fee Schedule: Detailed fee structure, rates, and payment terms
3. Schedule 3: Required Information List: Checklist of documents and information required from the client
4. Schedule 4: Team Members and Qualifications: Detailed information about key team members and their expertise
5. Appendix A: Standard Terms and Conditions: Firm's standard terms and conditions for professional services
6. Appendix B: Data Protection Protocols: Specific procedures for handling sensitive data and personal information
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