Authorized Representative Form for Hong Kong

Authorized Representative Form Template for Hong Kong

The Authorized Representative Form is a formal legal document used in Hong Kong to delegate authority from one party (the principal) to another (the representative). Operating under Hong Kong law, this document establishes the scope, limitations, and duration of the representative's authority to act on behalf of the principal. The form incorporates essential elements required by Hong Kong's legal framework, including provisions for personal data protection, corporate authorization where applicable, and specific powers granted to the representative. It serves as a crucial instrument for business operations, regulatory compliance, and legal representation in Hong Kong's business environment.

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What is a Authorized Representative Form?

The Authorized Representative Form is a fundamental legal instrument used in Hong Kong's business and regulatory environment to establish and document the delegation of authority from one party to another. This document is essential when an individual or organization needs to appoint someone to act on their behalf for specific purposes, such as conducting business transactions, handling regulatory matters, or representing interests in various contexts. The form must comply with Hong Kong's legal requirements, including the Contracts Ordinance, Companies Ordinance (for corporate entities), and Personal Data (Privacy) Ordinance. It typically includes detailed information about both parties, specific powers granted, limitations of authority, duration of appointment, and relevant declarations. The Authorized Representative Form is particularly important in Hong Kong's international business context, where companies often need local representatives to handle their affairs.

What sections should be included in a Authorized Representative Form?

1. Principal Details: Full identification details of the person/entity granting the authority

2. Representative Details: Full identification details of the person/entity being appointed as representative

3. Appointment and Authority: Clear statement of appointment and the general scope of authority being granted

4. Duration of Authority: Specification of the time period for which the authorization is valid

5. Powers and Responsibilities: Detailed description of specific powers granted to the representative

6. Limitations of Authority: Clear statement of any restrictions or limitations on the representative's authority

7. Declarations: Statements confirming understanding and acceptance of the appointment by both parties

8. Execution Block: Signature sections for both principal and representative, with witness provisions

9. Personal Data Collection Statement: Required statement under Hong Kong's Personal Data (Privacy) Ordinance

What sections are optional to include in a Authorized Representative Form?

1. Corporate Authorization: Required when the principal is a corporation, including board resolution references

2. Regulatory Compliance Statement: Required for regulated industries or specific regulatory purposes

3. Revocation Provisions: Detailed procedures for revoking the authority, if not covered in main sections

4. Indemnification: Additional provisions for indemnifying the representative, if agreed

5. Substitute Representative: Provisions for appointing a substitute representative if needed

6. Emergency Powers: Special powers granted only in emergency situations

7. Foreign Language Translation: Required when parties are not native English speakers

What schedules should be included in a Authorized Representative Form?

1. Schedule 1 - Authorized Activities: Detailed list of specific activities the representative is authorized to perform

2. Schedule 2 - Territorial Scope: Geographic areas where the authority can be exercised

3. Schedule 3 - Required Documents: List of documents the representative is authorized to sign or handle

4. Appendix A - Supporting Documents: Copies of relevant identification documents, certifications, or qualifications

5. Appendix B - Corporate Documents: If applicable, relevant corporate resolutions or authorizations

6. Appendix C - Specimen Signatures: Sample signatures of authorized persons for verification purposes

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Genie AI

Document Type

Authorization Form

Cost

Free to use
Relevant Industries

Financial Services

Banking

Insurance

Real Estate

Manufacturing

Trading and Export

Professional Services

Healthcare

Education

Retail

Technology

Logistics and Transportation

Construction

Telecommunications

Relevant Teams

Legal

Compliance

Corporate Governance

Administrative

Operations

Corporate Affairs

Risk Management

Executive Office

Company Secretariat

Business Development

International Operations

Regulatory Affairs

Relevant Roles

Chief Executive Officer

Chief Operating Officer

Company Secretary

Legal Counsel

Compliance Officer

Corporate Governance Manager

Business Development Manager

Operations Director

Regional Manager

Country Manager

Authorized Representative

Managing Director

Board Director

General Manager

Legal Representative

Administrative Officer

Risk Manager

Corporate Affairs Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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