Authorized Representative Form Template for Switzerland

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Key Requirements PROMPT example:

Authorized Representative Form

I need an Authorized Representative Form under Swiss law for appointing our Chief Financial Officer to represent our pharmaceutical company in regulatory filings and financial transactions with Swiss authorities, effective from March 1, 2025.

Document background

The Authorized Representative Form is a crucial legal instrument used in Switzerland when an individual or entity needs to delegate authority to another party to act on their behalf. This document is essential in various contexts, from business operations to personal matters, and must comply with Swiss legal requirements, particularly the Swiss Civil Code and Code of Obligations. The form typically includes detailed information about both parties, specific powers granted, duration of authority, and termination conditions. It's particularly relevant in Switzerland's business environment, where international transactions and cross-border representations are common. The document needs to be carefully drafted to ensure it meets all legal requirements while providing clear and unambiguous authorization for the representative to act within their designated scope.

Suggested Sections

1. Parties: Identification of the Principal (authorizing party) and the Representative, including full legal names, addresses, and any relevant registration numbers

2. Background: Brief context explaining the purpose and circumstances of the authorization

3. Definitions: Key terms used throughout the document, particularly technical or legal terms that require precise definition

4. Scope of Authority: Detailed description of the powers being granted to the Representative, including specific actions they are authorized to take

5. Duration: The period for which the authorization is valid, including start date and any expiration date

6. Duties and Responsibilities: Outline of the Representative's obligations, including duty of care, confidentiality, and reporting requirements

7. Revocation and Termination: Conditions under which the authorization can be revoked or terminated by either party

8. Governing Law: Confirmation that the agreement is governed by Swiss law and specification of jurisdiction

9. Signatures: Space for dated signatures of both parties, with any required witness or notarization provisions

Optional Sections

1. Compensation: Terms of payment or compensation for the Representative's services, if applicable

2. Substitute Authorization: Provisions allowing the Representative to delegate authority to others, if permitted

3. Industry-Specific Compliance: Additional provisions required for specific industries (e.g., financial services, healthcare)

4. Data Protection: Specific provisions regarding handling of personal data, required when representation involves access to personal information

5. Limitation of Liability: Provisions limiting the Representative's liability, where permitted by law

6. Insurance Requirements: Specifications for any required insurance coverage, particularly relevant for professional representatives

7. Reporting Requirements: Detailed procedures for how and when the Representative must report to the Principal

Suggested Schedules

1. Schedule 1 - Specific Powers: Detailed list of specific actions and decisions the Representative is authorized to make

2. Schedule 2 - Required Documentation: List of documents and identification required to verify the Representative's authority

3. Schedule 3 - Contact Details: Complete contact information for all relevant parties and any alternate representatives

4. Appendix A - Form of Notice: Template for official notices between parties

5. Appendix B - Reporting Template: Standard format for periodic reports from Representative to Principal, if required

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Financial Services

Healthcare and Pharmaceuticals

Manufacturing

Real Estate

Legal Services

Insurance

Corporate Services

International Trade

Education

Healthcare

Technology

Telecommunications

Relevant Teams

Legal

Compliance

Corporate Secretariat

Finance

Human Resources

Operations

Risk Management

Administrative Services

Executive Office

Business Development

International Relations

Relevant Roles

Legal Counsel

Corporate Secretary

Compliance Officer

Business Development Manager

Finance Director

Operations Manager

HR Director

Managing Director

CEO

CFO

Chief Legal Officer

Risk Manager

Administrative Director

Company Secretary

Board Member

Department Head

Regional Manager

Find the exact document you need

Authorization Note

A Swiss law-compliant document that formally delegates specific powers from one party to another, establishing legal authorization for representation or specific actions.

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Authors

Alex Denne

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