Authorized Representative Form Template for Belgium

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Key Requirements PROMPT example:

Authorized Representative Form

"I need an Authorized Representative Form under Belgian law for appointing our Sales Director as the company's representative for all commercial transactions and contract negotiations in the Benelux region, with authority to sign agreements up to €500,000, effective from March 1, 2025."

Document background

The Authorized Representative Form is a crucial legal instrument used in Belgian business and legal practice when an individual or entity (the principal) needs to delegate authority to another party to act on their behalf. This document is particularly important in situations requiring formal representation for business operations, regulatory compliance, or specific transactions. The form must comply with Belgian Civil Code provisions regarding mandate and representation, and may require notarization depending on the scope of authority granted. It's commonly used for both domestic and cross-border business activities, ensuring clear delineation of powers and responsibilities while providing legal protection for all parties involved. The document becomes especially relevant when companies need to establish local representation in Belgium or when Belgian entities need to authorize representatives for various business purposes.

Suggested Sections

1. Identification of Parties: Details of the principal (the person/entity granting authority) and the representative (the person/entity being authorized to act)

2. Scope of Authority: Clear and specific description of the powers being granted to the representative

3. Duration: Period for which the authorization is valid, including start date and end date if applicable

4. Powers and Limitations: Detailed list of specific actions the representative is authorized to take and any limitations on their authority

5. Obligations of the Representative: Duties and responsibilities of the authorized representative, including reporting requirements

6. Revocation Clause: Terms under which the authorization can be revoked and the process for revocation

7. Governing Law: Confirmation that the agreement is governed by Belgian law

8. Signatures and Date: Formal execution section including spaces for signatures, dates, and any required witness or notarization

Optional Sections

1. Substitute Representative: Section authorizing the representative to delegate powers to a substitute, used when such flexibility is needed

2. Compensation: Details of any payment or compensation for the representative, included when the representation is not gratuitous

3. Specific Transaction Details: Used when the authorization is for specific transactions or deals rather than general representation

4. Compliance Requirements: Special compliance obligations, included when the representation involves regulated activities

5. Language Declaration: Required when the form needs to be valid in multiple Belgian linguistic regions

6. Digital Authentication: Section addressing electronic signature and verification, included when electronic execution is anticipated

Suggested Schedules

1. Schedule 1 - Detailed Powers: Comprehensive list of specific powers and authorities granted to the representative

2. Schedule 2 - Required Documentation: List of documents and credentials that must be maintained or presented by the representative

3. Appendix A - Identity Documents: Copies of identification documents for both principal and representative

4. Appendix B - Corporate Resolution: If principal is a company, the corporate resolution authorizing the arrangement

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Financial Services

Manufacturing

International Trade

Healthcare

Real Estate

Technology

Retail

Professional Services

Logistics

Energy

Telecommunications

Pharmaceuticals

Relevant Teams

Legal

Compliance

Corporate Secretariat

Executive Management

Operations

Administrative

Regulatory Affairs

Business Development

Finance

International Trade

Risk Management

Relevant Roles

Chief Executive Officer

Managing Director

Legal Counsel

Compliance Officer

Corporate Secretary

Business Development Manager

Country Manager

Operations Director

Regulatory Affairs Manager

Sales Director

Chief Financial Officer

Administrative Manager

Import/Export Manager

Regional Director

Find the exact document you need

Authorisation Form

A Belgian-law compliant document that formally grants specific powers or permissions from an authorizing party to an authorized representative.

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Let's create your Authorized Representative Form

Authors

Alex Denne

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