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Authorization Letter For Visa Collection

Authorization Letter For Visa Collection Template for Switzerland

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Key Requirements PROMPT example:

Authorization Letter For Visa Collection

I need an Authorization Letter for Visa Collection under Swiss law that allows my company's HR assistant to collect visas for multiple employees from the Japanese Embassy in Bern during March 2025, with specific mention of data protection compliance.

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Document background
An Authorization Letter For Visa Collection is a crucial document used when a visa applicant cannot personally collect their visa from an embassy or consulate in Switzerland. This document, governed by Swiss federal and cantonal laws, authorizes a specified individual to act on behalf of the visa applicant for the sole purpose of collecting a processed visa. The letter must include specific details such as the identities of both the authorizer and authorized person, passport numbers, visa application references, and a clear validity period. It may require notarization or additional authentication depending on the requirements of the specific embassy or consulate. The document's format and content must comply with Swiss legal requirements, particularly those outlined in the Swiss Federal Act on Foreign Nationals and Integration (FNIA) and the Federal Act on Administrative Procedure (APA).
Suggested Sections

1. Date and Place: Current date and place where the letter is being written

2. Embassy/Consulate Details: Full name and address of the embassy/consulate to which the letter is addressed

3. Subject Line: Clear indication that this is an authorization letter for visa collection

4. Authorizer Details: Full name, passport number, and contact details of the person giving authorization

5. Authorized Person Details: Full name, passport number, and contact details of the person being authorized to collect the visa

6. Authorization Statement: Clear statement of authorization specifying the exact action being permitted (visa collection)

7. Visa Application Details: Reference numbers, passport numbers, and any relevant application identifiers

8. Validity Period: Specific timeframe during which the authorization is valid

9. Signature Block: Space for authorizer's signature, name, and date

Optional Sections

1. Reason for Authorization: Explanation of why the authorized person is collecting the visa on behalf of the applicant - used when required by specific embassies or in special circumstances

2. Relationship Declaration: Statement of the relationship between the authorizer and authorized person - included when required by certain embassies

3. Contact Preferences: Specific instructions for how the embassy should contact either party if needed - used in complex cases or when communication might be necessary

4. Travel Details: Brief mention of intended travel dates and purpose - included when specifically requested by the embassy

5. Witness Section: Space for witness signature and details - used when required by specific embassies or for additional authentication

Suggested Schedules

1. Copy of Authorizer's ID: Attached photocopy of passport or national ID of the person giving authorization

2. Copy of Authorized Person's ID: Attached photocopy of passport or ID of the person authorized to collect the visa

3. Visa Application Receipt: Copy of the visa application submission receipt or reference number document

4. Notarial Certificate: If required, attached notarization or authentication of the authorization letter

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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alex.den.21@genieai.co
Relevant Industries

Immigration Services

Legal Services

Travel and Tourism

Education

Healthcare

International Business

Diplomatic Services

Professional Services

Consulting

Human Resources

Relevant Teams

Human Resources

Legal

Administrative Services

Global Mobility

Immigration

Corporate Services

International Operations

Compliance

Employee Relations

Business Support

Relevant Roles

Immigration Specialist

Global Mobility Manager

HR Manager

Legal Counsel

Administrative Assistant

Travel Coordinator

Relocation Manager

Corporate Services Manager

Embassy Liaison Officer

Visa Coordinator

International HR Director

Legal Administrator

Compliance Officer

Industries
Swiss Federal Act on Foreign Nationals and Integration (FNIA): Governs the entry and visa requirements for foreign nationals in Switzerland, providing the legal framework for visa processing and collection procedures
Swiss Civil Code (ZGB) Art. 33-34: Regulates the legal requirements for power of attorney and representation rights in Switzerland, which is crucial for authorization letters
Federal Act on Data Protection (FADP): Governs the handling of personal data in Switzerland, ensuring proper protection of personal information included in the authorization letter
Swiss Code of Obligations (OR) Art. 32-40: Details the legal framework for agency relationships and representation, including the formalities for authorization documents
Federal Act on Administrative Procedure (APA): Sets out the procedural requirements for dealing with Swiss administrative authorities, including visa-related matters
Ordinance on Entry and Visa Procedure (OPEV): Specifies detailed regulations regarding visa procedures and requirements for visa collection in Switzerland
Swiss Federal Act on Electronic Signatures (ZertES): Regulates the use of electronic signatures in Switzerland, relevant if the authorization letter needs to be submitted electronically
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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