The Salary Declaration Letter is a crucial document in Hong Kong's business environment, serving as an official certification of an individual's employment income and status. This document is commonly requested by various institutions including banks, immigration authorities, and government departments for purposes such as visa applications, loan processing, or rental agreements. The letter must comply with Hong Kong's legal framework, particularly the Employment Ordinance and Personal Data (Privacy) Ordinance, ensuring accurate representation of employment terms and proper handling of personal information. Typically issued on company letterhead, it includes essential details such as current salary, employment duration, position, and any additional compensation components. The document requires authorization from appropriate company officials and may need specific formatting or content depending on its intended use.

1. Letter Header: Company letterhead, date, and reference number

2. Addressee Details: Full name and address of the recipient or relevant authority

3. Subject Line: Clear indication that this is a Salary Declaration Letter

4. Employee Information: Employee's full name, position, and employment duration

5. Salary Details: Current salary, frequency of payment, and currency

6. Employment Status: Confirmation of full-time/part-time status and employment type

7. Declaration Statement: Formal statement confirming the accuracy of the information

8. Authorized Signature: Signature block with name and title of authorized signatory

9. Company Details: Company registration number and contact information