Salary Declaration Letter Template for Philippines

The Salary Declaration Letter is a crucial document in the Philippine employment context, serving as an official certification of an employee's compensation details. This document is typically required when employees need to prove their income for various purposes, such as visa applications, bank loans, credit card applications, or rental agreements. The letter must comply with Philippine Labor Code requirements and typically includes comprehensive information about the employee's compensation package, including basic salary, allowances, and other benefits. The document carries legal weight as it is officially issued by the employer and signed by authorized representatives, making it a reliable verification tool for third parties who need to confirm an individual's income. The Salary Declaration Letter often needs to be recently dated and may need to be accompanied by supporting documentation such as pay slips or tax returns, depending on its intended use.

1. Letter Header: Company letterhead including complete business name, address, and contact details

2. Date and Reference Number: Current date and any internal reference number for the letter

3. Employee Information: Full name, position/designation, and employee ID of the person whose salary is being declared

4. Salary Details: Detailed breakdown of the employee's compensation including basic salary, allowances, and other regular payments

5. Employment Duration: Length of employment and employment status (permanent, contractual, etc.)

6. Declaration Statement: Formal statement certifying that the salary information provided is true and correct

7. Signatory Details: Name, position, and signature of the authorized company representative making the declaration