The Authorization For Release of Information Form is a crucial document used in Hong Kong when there is a need to share personal or confidential information between parties. This document is essential for compliance with Hong Kong's Personal Data (Privacy) Ordinance and is commonly used in various scenarios such as employment background checks, medical record transfers, financial information sharing, and educational record releases. The form must clearly specify the authorizing party, the information holder, the recipient, the specific information to be released, and the purpose of the release. It serves as a protective measure for all parties involved by documenting explicit consent and establishing clear parameters for information sharing. The document is designed to be flexible enough to accommodate various types of information releases while maintaining compliance with Hong Kong's legal requirements for data protection and privacy.
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1. Authorizing Party Details: Full name, identification details (HKID/passport number), contact information, and address of the person authorizing the release of information
2. Information Holder Details: Name and details of the organization/person currently holding the information that is to be released
3. Recipient Details: Name and details of the person/organization authorized to receive the information
4. Information to be Released: Specific description of the information authorized for release, including relevant dates, categories, and any limitations
5. Purpose of Release: Clear statement of the purpose(s) for which the information may be used
6. Duration of Authorization: Validity period of the authorization, including start date and expiry date if applicable
7. Declaration and Signature: Statement confirming understanding and voluntary nature of authorization, with space for signature and date
1. Witness Section: Section for witness details and signature, used when additional verification of the authorizing party's identity is required or when dealing with sensitive information
2. Revocation Rights: Section explaining the right to revoke the authorization and the process for doing so, recommended for longer-term authorizations
3. Third Party Authorization: Section for cases where the authorizing party is acting on behalf of another person (e.g., parent for minor, power of attorney), including details of their authority to act
4. Data Protection Notice: Additional privacy notice explaining how the information will be protected and handled, recommended for sensitive data or complex data sharing arrangements
1. Schedule A - Detailed Information List: Detailed itemization of specific records/information to be released when the list is too extensive for the main form
2. Schedule B - Special Instructions: Any special handling instructions or restrictions for the released information
3. Appendix 1 - Supporting Documents: List of any required supporting documents that must accompany the authorization (e.g., proof of identity, power of attorney)
Relevant legal definitions
Authorizing Party
Authorized Recipients
Confidential Information
Personal Data
Sensitive Personal Data
Information Holder
Authorization Period
Effective Date
Expiry Date
Purpose of Disclosure
Revocation
Data Subject
Third Party
Legal Representative
Consent
Records
Processing
Disclosure
Transfer
Supporting Documentation
Authorized Recipients
Confidential Information
Personal Data
Sensitive Personal Data
Information Holder
Authorization Period
Effective Date
Expiry Date
Purpose of Disclosure
Revocation
Data Subject
Third Party
Legal Representative
Consent
Records
Processing
Disclosure
Transfer
Supporting Documentation
Clauses
Authorization Grant
Scope of Release
Data Privacy
Consent
Duration
Revocation Rights
Confidentiality
Information Handling
Third Party Disclosure
Liability
Governing Law
Data Protection
Purpose Limitation
Witness Requirements
Supporting Documentation
Electronic Signatures
Identity Verification
Rights Reserved
Scope of Release
Data Privacy
Consent
Duration
Revocation Rights
Confidentiality
Information Handling
Third Party Disclosure
Liability
Governing Law
Data Protection
Purpose Limitation
Witness Requirements
Supporting Documentation
Electronic Signatures
Identity Verification
Rights Reserved
Relevant Industries
Healthcare
Banking and Financial Services
Insurance
Education
Legal Services
Human Resources
Government and Public Services
Real Estate
Professional Services
Telecommunications
Relevant Teams
Legal
Compliance
Human Resources
Information Security
Risk Management
Operations
Administration
Records Management
Data Protection
Customer Service
Relevant Roles
Compliance Officer
Data Protection Officer
HR Manager
Legal Counsel
Privacy Officer
Records Manager
Information Security Manager
Risk Manager
Recruitment Specialist
Operations Manager
Administrative Officer
Medical Records Officer
Financial Services Officer
School Administrator
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