The Authorization To Release Employee Information Form is essential in today's business environment where employee information often needs to be shared with third parties for various legitimate purposes. This document, designed for use in Hong Kong, enables employers to obtain explicit consent from employees before sharing their personal information, ensuring compliance with the Personal Data (Privacy) Ordinance and related regulations. It's commonly used during employment verification requests, reference checks, transfer of employment records, or when sharing information with benefit providers. The form includes specific provisions for data protection, clearly defined scope of authorization, and appropriate privacy safeguards as required under Hong Kong law.
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1. Employee Information: Details of the employee providing authorization, including full name, employee ID, department, and contact information
2. Purpose of Disclosure: Clear statement of the specific purpose(s) for which the information is being released
3. Information to be Released: Detailed list of specific information/records authorized for release (e.g., employment dates, salary, position, performance reviews)
4. Recipient Information: Details of the person(s) or organization(s) authorized to receive the information
5. Duration of Authorization: Specific period for which the authorization remains valid
6. Data Protection Statement: Statement regarding how the information will be protected and used in accordance with PDPO
7. Authorization Declaration: Employee's explicit consent statement and acknowledgment of understanding
8. Signature Block: Space for employee signature, date, and witness signature if required
1. Revocation Rights: Section detailing the employee's right to revoke the authorization and the process for doing so - include when additional privacy protection is desired
2. Third Party Processing: Additional section when information will be processed or handled by third parties beyond the immediate recipient
3. Confidentiality Agreement: Additional provisions regarding confidentiality obligations of the recipient - include when sensitive information is involved
4. International Transfer: Specific provisions for when information will be transferred outside of Hong Kong
5. Medical Information Release: Special provisions for release of medical information - include only when medical records are involved
1. Schedule A - Types of Information: Detailed checklist of specific information types authorized for release
2. Schedule B - Authorized Recipients: List of all authorized recipients and their contact details when multiple recipients are involved
3. Appendix 1 - Privacy Policy: Copy of relevant privacy policy sections relating to information sharing
4. Appendix 2 - Data Protection Guidelines: Guidelines for handling and protecting the released information
Relevant legal definitions
Personal Data
Authorized Recipients
Confidential Information
Employee Records
Authorization Period
Data Protection Laws
PDPO
Processing
Sensitive Personal Data
Employment Information
Third Party
Data Subject
Information Release
Consent
Privacy Commissioner
Data User
Authorization
Disclosure
Employment Relationship
Permitted Purpose
Authorized Recipients
Confidential Information
Employee Records
Authorization Period
Data Protection Laws
PDPO
Processing
Sensitive Personal Data
Employment Information
Third Party
Data Subject
Information Release
Consent
Privacy Commissioner
Data User
Authorization
Disclosure
Employment Relationship
Permitted Purpose
Clauses
Relevant Industries
Financial Services
Healthcare
Education
Technology
Manufacturing
Retail
Professional Services
Construction
Hospitality
Transportation
Government
Non-profit Organizations
Insurance
Telecommunications
Real Estate
Relevant Teams
Human Resources
Legal
Compliance
Data Protection
Personnel Administration
Employee Relations
Payroll
Benefits Administration
Risk Management
Information Security
Relevant Roles
HR Manager
HR Director
Privacy Officer
Compliance Manager
Legal Counsel
HR Administrator
Employee Relations Manager
Recruitment Manager
Benefits Administrator
Payroll Manager
HR Business Partner
Personnel Officer
Data Protection Officer
HR Operations Manager
Employment Law Specialist
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