The Software Sublicense Agreement under Hong Kong law is essential when an organization wishes to extend its software usage rights to third parties while maintaining compliance with its original license. This document type is commonly used in scenarios where a company has obtained broad software rights and needs to distribute these to subsidiaries, clients, or business partners. The agreement carefully balances the rights and obligations of all parties involved, ensuring compliance with both the head license terms and Hong Kong's legal framework. It includes detailed provisions for intellectual property protection, usage limitations, technical support, and liability allocation. The document must align with Hong Kong's Copyright Ordinance, Personal Data (Privacy) Ordinance, and other relevant legislation, making it particularly suitable for technology deployments in the Asia-Pacific region.
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1. Parties: Identification of the sublicensor and sublicensee, including registered addresses and company numbers
2. Background: Context of the agreement, including reference to the head license and confirmation of right to sublicense
3. Definitions: Key terms used throughout the agreement, including technical terms, parties' names, and specific software components
4. Grant of License: Scope of the sublicense, including permitted uses, territories, and any restrictions flowing from the head license
5. License Fees: Payment terms, amounts, and schedule for license fees and any ongoing maintenance fees
6. Intellectual Property Rights: Confirmation of ownership, protection of IP rights, and restrictions on use
7. Software Delivery and Installation: Terms regarding delivery method, installation requirements, and acceptance testing
8. Warranties and Representations: Warranties regarding right to sublicense, software performance, and compliance with head license
9. Support and Maintenance: Terms for ongoing technical support, updates, and maintenance services
10. Confidentiality: Protection of confidential information and trade secrets
11. Term and Termination: Duration of the sublicense, renewal terms, and termination rights
12. Liability and Indemnification: Limitations of liability and indemnification obligations
13. General Provisions: Standard boilerplate clauses including governing law, notices, and entire agreement
1. Source Code Escrow: Include when source code escrow arrangements are required for business continuity
2. Data Protection: Include when the software processes personal data or requires specific data handling procedures
3. Export Controls: Include when the software is subject to export control regulations
4. Professional Services: Include when additional implementation or customization services are required
5. Service Levels: Include when specific performance metrics and service levels are required
6. Disaster Recovery: Include when business continuity and disaster recovery procedures are critical
7. Change Control: Include when formal procedures for software modifications are needed
8. Audit Rights: Include when usage auditing and compliance verification is required
1. Schedule 1 - Software Description: Detailed description of the licensed software, including versions and components
2. Schedule 2 - License Fees: Detailed breakdown of license fees, payment schedules, and calculation methods
3. Schedule 3 - Technical Requirements: Minimum system requirements and technical specifications
4. Schedule 4 - Support Services: Detailed description of support and maintenance services
5. Schedule 5 - Head License Terms: Relevant excerpts or summary of head license terms affecting the sublicense
6. Schedule 6 - Acceptance Testing: Acceptance testing procedures and criteria
7. Appendix A - Permitted Users: List of authorized users or user categories
8. Appendix B - Territory: Definition of geographic territories where software may be used
Relevant legal definitions
Acceptance Tests
Affiliate
Authorized Users
Business Day
Confidential Information
Documentation
Effective Date
Emergency Maintenance
Error
Force Majeure Event
Head License
Head Licensor
Initial Term
Intellectual Property Rights
License Fees
Licensed Software
Maintenance Release
Major Release
Modification
New Version
Normal Business Hours
Original Software
Permitted Purpose
Personal Data
Scheduled Maintenance
Service Levels
Software Specifications
Source Code
Support Services
System Requirements
Technical Requirements
Territory
Third Party Software
Updates
Upgrades
User Documentation
Virus
Working Hours
Affiliate
Authorized Users
Business Day
Confidential Information
Documentation
Effective Date
Emergency Maintenance
Error
Force Majeure Event
Head License
Head Licensor
Initial Term
Intellectual Property Rights
License Fees
Licensed Software
Maintenance Release
Major Release
Modification
New Version
Normal Business Hours
Original Software
Permitted Purpose
Personal Data
Scheduled Maintenance
Service Levels
Software Specifications
Source Code
Support Services
System Requirements
Technical Requirements
Territory
Third Party Software
Updates
Upgrades
User Documentation
Virus
Working Hours
Clauses
Grant of License
License Restrictions
Intellectual Property Rights
License Fees
Payment Terms
Delivery and Installation
Acceptance Testing
Technical Support
Maintenance Services
Software Updates
Warranties
Representations
Confidentiality
Data Protection
Security Requirements
Performance Standards
Service Levels
Term and Duration
Termination Rights
Force Majeure
Liability Limitations
Indemnification
Insurance
Audit Rights
Assignment
Subcontracting
Notice Requirements
Dispute Resolution
Governing Law
Jurisdiction
Entire Agreement
Severability
Waiver
Amendment
Force Majeure
Compliance with Laws
Export Control
Source Code Escrow
Business Continuity
Change Control
License Restrictions
Intellectual Property Rights
License Fees
Payment Terms
Delivery and Installation
Acceptance Testing
Technical Support
Maintenance Services
Software Updates
Warranties
Representations
Confidentiality
Data Protection
Security Requirements
Performance Standards
Service Levels
Term and Duration
Termination Rights
Force Majeure
Liability Limitations
Indemnification
Insurance
Audit Rights
Assignment
Subcontracting
Notice Requirements
Dispute Resolution
Governing Law
Jurisdiction
Entire Agreement
Severability
Waiver
Amendment
Force Majeure
Compliance with Laws
Export Control
Source Code Escrow
Business Continuity
Change Control
Relevant Industries
Technology
Financial Services
Healthcare
Manufacturing
Retail
Telecommunications
Professional Services
Education
Government
Media and Entertainment
Insurance
Real Estate
Logistics and Transportation
Relevant Teams
Legal
Information Technology
Procurement
Compliance
Risk Management
Information Security
Finance
Operations
Commercial
Vendor Management
Software Asset Management
Relevant Roles
Chief Technology Officer
IT Director
Legal Counsel
Software Licensing Manager
Procurement Manager
Contract Manager
Chief Information Officer
Technology Risk Manager
Software Asset Manager
IT Operations Manager
Chief Legal Officer
Commercial Director
Business Development Manager
Vendor Management Officer
Information Security Manager
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