Personal Information Consent Form for the United Kingdom

Personal Information Consent Form Template for England and Wales

A Personal Information Consent Form is a legal document used in England and Wales to obtain explicit consent from individuals for the collection, processing, and storage of their personal data. The document must comply with UK GDPR and Data Protection Act 2018 requirements, ensuring transparency about how personal data will be used, stored, and protected. It includes details about data subject rights, withdrawal of consent procedures, and specific processing purposes.

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What is a Personal Information Consent Form?

The Personal Information Consent Form is essential for organizations operating under English and Welsh law who collect and process personal data. It ensures compliance with UK GDPR and the Data Protection Act 2018, providing transparency and establishing a legal basis for data processing. This document should be used whenever collecting personal information from individuals, detailing the specific purposes, types of data collected, retention periods, and data subject rights. It's particularly crucial when processing special category data or when data might be transferred internationally.

What sections should be included in a Personal Information Consent Form?

1. Data Controller Information: Identity and contact details of the organization collecting data

2. Purpose of Processing: Clear explanation of how and why personal data will be used

3. Types of Data: List of personal data categories being collected

4. Data Subject Rights: Explanation of individual rights under UK GDPR including right to access, rectification, erasure, and data portability

5. Withdrawal Process: Process for withdrawing consent and consequences of withdrawal

6. Data Retention: Information about how long the data will be kept and criteria for retention periods

7. Data Security: Overview of measures taken to protect personal data

What sections are optional to include in a Personal Information Consent Form?

1. International Transfers: Details of any transfers outside the UK, safeguards in place, and relevant documentation

2. Special Category Data Processing: Additional provisions and explicit consent requirements for processing sensitive personal data

3. Child Data Protection: Specific provisions for processing children's data including parental consent requirements

4. Direct Marketing: Specific consent provisions for direct marketing activities under PECR

5. Automated Decision Making: Information about any automated decision-making processes and their significance

What schedules should be included in a Personal Information Consent Form?

1. Schedule 1 - Privacy Policy: Detailed privacy information referenced in main consent form

2. Schedule 2 - Data Processing Activities: Detailed list of specific processing activities and purposes

3. Schedule 3 - Third Party Processors: List of organizations who may process the data and their roles

4. Schedule 4 - Technical and Organizational Measures: Detailed description of security measures implemented to protect personal data

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Publisher

Genie AI

Document Type

Consent Form

Cost

Free to use
Industries

UK GDPR: Primary legislation that sets out the fundamental framework for data protection in the UK post-Brexit, including principles of data processing, legal bases, and data subject rights

Data Protection Act 2018: The UK's implementation of data protection laws, which supplements and tailors the UK GDPR for domestic application

PECR 2003: Privacy and Electronic Communications Regulations governing electronic communications, including rules about marketing, cookies, and communication privacy

ICO Guidance: Regulatory guidelines from the Information Commissioner's Office providing practical interpretation and compliance requirements for consent mechanisms

EDPB Guidelines: European Data Protection Board guidelines that, while not binding post-Brexit, remain influential in UK data protection practices

Consent Requirements: Core requirements for valid consent: freely given, specific, informed, unambiguous, and given by clear affirmative action

Data Controller Information: Mandatory disclosure of the data controller's identity and contact details in the consent form

Processing Purposes: Clear explanation of all purposes for which personal data will be processed

Data Types: Specification of all categories of personal data being collected and processed

Withdrawal Rights: Information about the right to withdraw consent at any time and the process for doing so

Retention Periods: Information about how long personal data will be stored or the criteria used to determine this period

Data Sharing: Details of any third parties with whom the data will be shared and for what purposes

International Transfers: Information about any transfers of personal data outside the UK and the safeguards in place

Data Subject Rights: Information about rights under UK GDPR including access, rectification, erasure, and portability

Child Data Protection: Special considerations and requirements when processing children's personal data

Special Category Data: Additional requirements for processing sensitive personal data such as health information, biometric data, or religious beliefs

Marketing Provisions: Specific requirements under PECR for consent related to direct marketing activities

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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