Disciplinary Notice for the United Kingdom

Disciplinary Notice Template for England and Wales

A Disciplinary Notice is a formal written document used in England and Wales to notify an employee of disciplinary concerns or actions being taken against them. It must comply with UK employment law, particularly the Employment Rights Act 1996 and the ACAS Code of Practice. The notice outlines specific misconduct or performance issues, proposed actions, and details of the disciplinary hearing process, including the employee's rights to representation and appeal.

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What is a Disciplinary Notice?

A Disciplinary Notice serves as a crucial document in the formal disciplinary process under English and Welsh employment law. It should be issued when an employee's conduct, performance, or behavior requires formal addressing through disciplinary procedures. The notice must conform to the ACAS Code of Practice and UK employment legislation, ensuring fair treatment and due process. When issuing a Disciplinary Notice, employers must clearly state the allegations, provide evidence, outline the hearing process, and inform employees of their statutory rights. This document forms part of the official employment record and may be crucial in potential employment tribunal proceedings.

What sections should be included in a Disciplinary Notice?

1. Employee Details: Full name, position, department, and employee number

2. Nature of Misconduct: Clear description of the disciplinary issue or breach

3. Meeting Details: Date, time, and location of disciplinary hearing

4. Right to Representation: Information about right to be accompanied

5. Appeal Rights: Information about right to appeal and process

What sections are optional to include in a Disciplinary Notice?

1. Previous Warnings: Details of any previous related disciplinary actions

2. Suspension Details: Information about any temporary suspension

What schedules should be included in a Disciplinary Notice?

1. Evidence Documents: Copies of relevant evidence supporting the disciplinary action

2. Company Policy Extract: Relevant sections of company policies that have been breached

3. Investigation Report Summary: Summary of any investigation findings if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author