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1. Sender Details: Full name, address, and contact information of the landlord/agent
2. Recipient Details: Tenant's full name and current address
3. Property Reference: Address of the rental property in question
4. Damage Description: Detailed description of the damage found
5. Cost Breakdown: Itemized list of repair/replacement costs
6. Payment Terms: Amount requested and payment deadline
7. Legal Basis: Reference to relevant tenancy agreement clauses and legislation
1. Previous Communications: Reference to prior discussions or correspondence about the damage when there have been previous attempts to resolve the issue
2. Alternative Resolution: Proposed alternative solutions or payment arrangements when willing to negotiate terms
3. Legal Consequences: Outline of potential legal action if demand is not met, used when escalation may be necessary
1. Photographic Evidence: Photos documenting the damage
2. Cost Estimates: Quotes or invoices from contractors
3. Inventory Reports: Check-in and check-out inventory reports showing condition changes
4. Relevant Tenancy Agreement Excerpts: Copies of relevant clauses from the tenancy agreement
Property Description
Damage Description
Cost Assessment
Payment Terms
Notice Period
Evidence Reference
Legal Basis
Breach Details
Remedy Request
Deposit Deduction
Time Limit
Legal Consequences
Previous Communications
Documentation Reference
Inspection Details
Payment Instructions
Dispute Resolution
Further Action
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