Unpaid Invoice Legal Action Letter for the United Kingdom

Unpaid Invoice Legal Action Letter Template for England and Wales

A formal legal document used in England and Wales to demand payment of overdue invoices and notify the debtor of intended legal action. The letter serves as a final warning before court proceedings, complying with the Civil Procedure Rules and pre-action protocols. It includes details of the debt, statutory interest claims, and a clear timeline for response, while establishing a paper trail for potential court proceedings.

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What is a Unpaid Invoice Legal Action Letter?

The Unpaid Invoice Legal Action Letter Template is a crucial document in the debt recovery process under English and Welsh law. It serves as a formal notice before court proceedings, typically used when previous attempts to secure payment have failed. The letter must comply with the Pre-Action Protocol for Debt Claims and includes specific details about the outstanding amount, payment history, and consequences of non-payment. It's designed to either prompt payment or establish grounds for court action, while protecting the creditor's legal position and demonstrating reasonable attempts to resolve the matter before litigation.

What sections should be included in a Unpaid Invoice Legal Action Letter?

1. Sender Details: Full name, address, and contact information of the creditor

2. Recipient Details: Full name, address of the debtor

3. Invoice Reference: Clear identification of unpaid invoice(s) including numbers and dates

4. Amount Owed: Clear statement of the original amount, any interest, and total sum claimed

5. Payment History: Brief summary of previous payment requests and communications

6. Demand for Payment: Clear statement of demand and payment deadline

7. Legal Consequences: Statement of intended legal action if payment not received

What sections are optional to include in a Unpaid Invoice Legal Action Letter?

1. Interest Calculation: Detailed breakdown of statutory interest calculations when claiming under Late Payment of Commercial Debts (Interest) Act 1998

2. Payment Plan Option: Proposed payment schedule or invitation to discuss installment arrangements when willing to accept partial payments

3. Previous Correspondence Reference: References to previous formal communications when multiple collection attempts have been made

What schedules should be included in a Unpaid Invoice Legal Action Letter?

1. Copy of Original Invoice(s): Copies of all relevant unpaid invoices referenced in the letter

2. Statement of Account: Detailed statement showing all transactions and current balance

3. Communications Log: Chronological record of previous payment requests and responses

4. Interest Calculation Schedule: Detailed breakdown of interest calculations if statutory interest is being claimed

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Cost

Free to use

Relevant legal definitions

Clauses

Relevant Industries

Retail
Professional Services
Manufacturing
Construction
Technology

Relevant Teams

Finance
Legal
Credit Control
Operations
Commercial

Relevant Roles

Credit Controller
Finance Manager
Accounts Receivable Manager
Business Owner
Commercial Director

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