The Contract Non Renewal Letter To Employee is a crucial document used when an organization decides not to extend or renew a fixed-term employment contract. Under English and Welsh law, this document provides formal notification to the employee, typically including the end date, reason for non-renewal (if appropriate), and details about final payments and arrangements. It helps organizations maintain compliance with employment legislation while managing fixed-term contract conclusions professionally. The letter should be issued with appropriate notice and must avoid any discriminatory language or practices that could breach the Equality Act 2010.
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1. Letter Header: Company letterhead, date, and employee's contact details
2. Contract Reference: Details of the existing contract including start date and term
3. Non-renewal Statement: Clear statement that the contract will not be renewed
4. End Date: Specific date when the contract will terminate
5. Notice Period: Confirmation of notice period being given
1. Reason for Non-renewal: Explanation of why contract isn't being renewed - include if appropriate and non-discriminatory
2. Transition Plan: Details of handover requirements - include if handover is needed
3. Reference Offer: Offer to provide future reference - include if leaving on good terms
4. Appeal Rights: Information about any right to appeal - include if applicable under company policy
1. Final Pay Calculation: Breakdown of final salary, holiday pay, and any other entitlements
2. Company Property Checklist: List of items to be returned before departure
3. Exit Procedures: Standard company procedures for departing employees
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