Workplace Assessment Template for Denmark

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Key Requirements PROMPT example:

Workplace Assessment

I need a Workplace Assessment for our tech company's new hybrid office space opening in March 2025, covering both on-site and remote work arrangements for 200 employees, with particular focus on ergonomic and psychosocial factors.

Document background
The Workplace Assessment (APV) is a fundamental requirement under Danish working environment legislation, mandated for all organizations with employees in Denmark. This document must be prepared and updated at least every three years or whenever significant changes occur in the work environment. The assessment serves multiple purposes: ensuring compliance with Danish workplace safety regulations, identifying and addressing workplace risks, documenting implemented solutions, and planning future improvements. It must include evaluation of physical, psychological, and ergonomic aspects of the work environment, with particular attention to special risk groups and specific workplace challenges. The document should be developed with active participation from employees and their representatives, and must be readily accessible to all staff members and the Danish Working Environment Authority.
Suggested Sections

1. Company Information: Details of the company, including name, address, CVR number, and relevant department/unit being assessed

2. Assessment Details: Date of assessment, participants involved (including safety representatives), and methodology used

3. Physical Work Environment: Assessment of workplace layout, equipment, noise, lighting, ventilation, temperature, and ergonomic conditions

4. Chemical and Biological Factors: Evaluation of exposure to hazardous substances, dust, fumes, and biological agents

5. Psychosocial Work Environment: Assessment of workload, work pace, influence on work, social support, workplace relationships, and stress factors

6. Accident Risks: Identification and assessment of potential accident risks and safety hazards

7. Action Plan: Prioritized list of identified issues, proposed solutions, responsibilities, and implementation timeline

8. Follow-up Procedures: Schedule and methods for monitoring progress and evaluating implemented solutions

Optional Sections

1. Remote Work Assessment: Assessment of home office conditions and remote work arrangements, applicable when employees work remotely

2. Special Risk Groups: Additional assessment for pregnant employees, young workers, or employees with reduced work capacity

3. Night Work Evaluation: Specific assessment of conditions and risks related to night work, required when night work is performed

4. Heavy Lifting Assessment: Detailed assessment of manual handling operations, required in workplaces with significant lifting tasks

5. Specialized Equipment Safety: Assessment of specific machinery or equipment risks, needed when specialized equipment is used

Suggested Schedules

1. Risk Assessment Matrix: Matrix showing likelihood and severity of identified risks with priority levels

2. Workplace Layout Plans: Floor plans or workplace layouts marking areas of concern and implemented solutions

3. Employee Survey Results: Summary of employee feedback and survey responses regarding workplace conditions

4. Measurement Data: Records of any measurements taken (noise levels, air quality, lighting, etc.)

5. Photo Documentation: Visual documentation of workplace conditions, hazards, and implemented solutions

6. Previous Assessment Comparison: Comparison with previous workplace assessments showing progress and remaining issues

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Manufacturing

Construction

Healthcare

Education

Retail

Information Technology

Financial Services

Transportation

Hospitality

Public Administration

Agriculture

Mining

Energy

Telecommunications

Professional Services

Entertainment

Logistics

Research and Development

Food Processing

Pharmaceutical

Relevant Teams

Health and Safety

Human Resources

Operations

Facility Management

Quality Assurance

Risk Management

Compliance

Production

Environmental

Employee Relations

Senior Management

Site Operations

Relevant Roles

CEO

Health and Safety Manager

HR Director

Facility Manager

Operations Manager

Department Head

Safety Representative

Environmental Compliance Officer

Risk Management Director

Workplace Safety Coordinator

HR Business Partner

Quality Assurance Manager

Production Manager

Office Manager

Site Supervisor

Employee Relations Manager

Compliance Officer

Work Environment Consultant

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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