The Job Termination Letter To Employer is a crucial document in German employment law that formally initiates the process of voluntary employment termination by the employee. It must be submitted in written form (as per § 623 BGB) and cannot be delivered electronically. This document is used when an employee decides to end their employment relationship voluntarily, requiring adherence to statutory notice periods which vary based on length of employment. The letter needs to include specific elements such as clear termination declaration, notice period calculation, last working day, and provisions for final arrangements. Under German law, this document serves as legal proof of termination initiation and protects both parties' interests during the transition period.
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1. Employee and Employer Details: Full names, addresses, and relevant contact information of both parties
2. Date: Current date and the employee's last working day, considering statutory notice periods
3. Subject Line: Clear indication that this is a termination notice (Kündigung)
4. Notice of Termination Declaration: Clear and unambiguous statement of employment termination
5. Notice Period: Specification of the applicable notice period and resulting final working day
6. Return of Company Property: Statement regarding the return of all company assets and property
7. Final Payment Details: Information about final salary, unused vacation days, and other outstanding payments
8. Reference Letter Request: Request for a work certificate (Arbeitszeugnis)
9. Signature Block: Space for date and signature of the employee
1. Reason for Termination: Include only if you want to state the reason; not legally required but may be included for transparency
2. Handover Instructions: Add if there are specific projects or responsibilities that need to be transferred
3. Non-Compete Reminder: Include if there is an existing non-compete clause in the employment contract
4. Benefits Continuation: Add if there are specific arrangements regarding insurance or other benefits
5. Severance Reference: Include if there are any severance arrangements to be documented
1. Employment Contract Copy: Copy of the original employment contract for reference
2. Handover Document: List of ongoing projects and responsibilities requiring handover
3. Company Property List: Itemized list of company assets to be returned
4. Final Settlement Calculation: Detailed breakdown of final payment including salary, vacation days, and other benefits
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