The End of Service Letter To Employer (Arbeitszeugnis) is a fundamental document in German employment relationships, required by law under §109 GewO and §630 BGB. It is issued when an employment relationship ends, whether through resignation, mutual agreement, or termination. Every employee in Germany has a legal right to receive this document, which must provide a truthful and benevolent assessment of their performance and conduct. The letter follows specific conventions and uses standardized language that has been established through extensive case law. It serves as a crucial reference document for future employment and must be carefully drafted to avoid any coded negative messages while maintaining accuracy. The document's content typically includes employment duration, job responsibilities, performance evaluation, and behavioral assessment.
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1. Header Information: Company letterhead, date, and title of document (Arbeitszeugnis)
2. Personal and Employment Details: Employee's full name, date of birth, position title, and employment duration (start and end dates)
3. Job Description: Detailed description of the employee's role, responsibilities, and areas of work
4. Performance Assessment: Evaluation of the employee's performance, including quality of work, knowledge, and capabilities
5. Behavioral Assessment: Description of the employee's conduct towards superiors, colleagues, and clients/customers
6. Reason for Departure: Standard phrase indicating the reason for termination (typically noting it was at employee's request)
7. Closing Formula: Standard closing with good wishes for the future and signature block
1. Special Projects: Details of significant projects or achievements - included for longer-term employees or management positions
2. Training and Development: List of significant training programs or qualifications obtained during employment - included when relevant to career progression
3. Management Responsibilities: Details of team leadership or management duties - included for employees with supervisory roles
4. International Assignments: Description of international work or assignments - included for employees who worked across multiple locations
5. Special Recognition: Mention of awards or special recognition - included when applicable and particularly positive
1. Position History Appendix: Detailed chronological list of different positions held within the company - used for long-term employees with multiple roles
2. Project List: Comprehensive list of major projects and contributions - typically for senior technical or project management roles
3. Certification Overview: List of certifications and qualifications obtained during employment - relevant for technical or specialized roles
Relevant legal definitions
Company (Arbeitgeber)
Employee (Arbeitnehmer)
Position Title (Stellenbezeichnung)
Employment Period (Beschäftigungszeitraum)
Department (Abteilung)
Direct Supervisor (Unmittelbarer Vorgesetzter)
Works Council (Betriebsrat)
Performance Rating (Leistungsbeurteilung)
Conduct Assessment (Verhaltensbeurteilung)
Areas of Responsibility (Aufgabenbereich)
Project Assignment (Projektaufgabe)
Management Responsibility (Führungsverantwortung)
Corporate Division (Unternehmensbereich)
Termination Date (Beendigungsdatum)
Professional Development (Berufliche Entwicklung)
Employee (Arbeitnehmer)
Position Title (Stellenbezeichnung)
Employment Period (Beschäftigungszeitraum)
Department (Abteilung)
Direct Supervisor (Unmittelbarer Vorgesetzter)
Works Council (Betriebsrat)
Performance Rating (Leistungsbeurteilung)
Conduct Assessment (Verhaltensbeurteilung)
Areas of Responsibility (Aufgabenbereich)
Project Assignment (Projektaufgabe)
Management Responsibility (Führungsverantwortung)
Corporate Division (Unternehmensbereich)
Termination Date (Beendigungsdatum)
Professional Development (Berufliche Entwicklung)
Clauses
Personal Information
Duration of Employment
Position Description
Scope of Responsibilities
Performance Assessment
Work Quality
Technical Competence
Business Conduct
Social Conduct
Leadership Performance
Project Accomplishments
Training Participation
Special Achievements
Reason for Departure
Future Wishes
Duration of Employment
Position Description
Scope of Responsibilities
Performance Assessment
Work Quality
Technical Competence
Business Conduct
Social Conduct
Leadership Performance
Project Accomplishments
Training Participation
Special Achievements
Reason for Departure
Future Wishes
Relevant Industries
Technology
Manufacturing
Financial Services
Healthcare
Retail
Education
Professional Services
Construction
Hospitality
Transportation
Energy
Telecommunications
Media
Public Sector
Non-Profit
Relevant Teams
Human Resources
Legal
Finance
Operations
Information Technology
Sales
Marketing
Research and Development
Customer Service
Production
Quality Assurance
Administration
Project Management Office
Business Development
Procurement
Relevant Roles
Chief Executive Officer
Managing Director
Department Head
Project Manager
Software Developer
Financial Analyst
Human Resources Manager
Marketing Specialist
Sales Representative
Operations Manager
Administrative Assistant
Research Scientist
Legal Counsel
Customer Service Representative
Production Supervisor
Account Manager
Business Analyst
Quality Assurance Engineer
Product Manager
Maintenance Technician
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