The End Of Contract Notice To Employee is a crucial document in German employment law that formally communicates the termination of an employment relationship. It must be used whenever an employer wishes to end an employment contract in accordance with German legal requirements. The document needs to comply with strict formal requirements under the German Civil Code (BGB) and the Protection Against Dismissal Act (KSchG), including proper notice periods based on length of service, written form requirements, and specific content elements. It typically includes details about the termination date, notice period, final payment arrangements, and instructions regarding company property return. In companies with works councils, additional consultation requirements apply. The notice must be clear, unambiguous, and delivered in a manner that ensures legal certainty.
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1. Letter Header: Company letterhead, date, and formal business letter formatting
2. Employee Details: Full name and address of the employee
3. Reference Line: Subject line clearly stating this is an end of contract notice
4. Contract Reference: Reference to the original employment contract including its date
5. Termination Statement: Clear and unambiguous statement of contract termination
6. Termination Date: Specific end date of employment
7. Notice Period Reference: Reference to the applicable notice period and its calculation
8. Return of Company Property: Instructions regarding return of company assets and materials
9. Final Payment Information: Information about final salary, outstanding vacation days, and other entitlements
10. Signature Block: Authorized signatory details and signature space
1. Garden Leave: Include when employee is being placed on garden leave during notice period
2. Severance Package: Details of any severance payment offered, if applicable
3. Reference Letter: Information about provision of employment reference letter (Arbeitszeugnis)
4. Non-Compete Reminder: Reminder of post-employment restrictions if applicable in original contract
5. Works Council Reference: Reference to works council consultation if applicable
6. Handover Instructions: Specific instructions for handover of work duties if required
7. Outstanding Benefits: Reference to specific benefits or bonus payments if relevant
1. Final Payment Calculation: Detailed breakdown of final payment including salary, vacation pay, and other entitlements
2. Company Property List: Itemized list of company property to be returned
3. Severance Agreement: If applicable, detailed terms of severance package
4. Handover Document: If applicable, detailed list of projects and responsibilities to be handed over
5. Benefits Summary: Summary of any continuing benefits or insurance coverage post-employment
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Company Secretary
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