End Of Tenancy Form for Germany

End Of Tenancy Form Template for Germany

A standardized document under German tenancy law (Mietrecht) that formally documents the termination and handover process of a rental property. This form serves as a legally binding record of the property's condition, utility meter readings, key returns, and the agreed terms for security deposit return. It complies with the German Civil Code (BGB) requirements and includes crucial elements such as property inspection details, documentation of any damages, and final utility readings. The document provides legal protection for both landlords and tenants by clearly recording the state of affairs at the end of the tenancy relationship.

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What is a End Of Tenancy Form?

The End of Tenancy Form (Übergabeprotokoll) is a critical document used in German rental property management when a tenant vacates a property. It is required under German tenancy law to properly document the condition and handover of rental properties at the conclusion of a lease agreement. The form serves multiple purposes: it protects both landlord and tenant interests, provides clear documentation for security deposit returns, and helps prevent future disputes about property condition or utility settlements. This document must comply with the German Civil Code (BGB) requirements and typically includes comprehensive documentation of property condition, meter readings, key returns, and any agreed deductions from the security deposit. It is particularly important as German courts often refer to these documents when resolving tenancy disputes.

What sections should be included in a End Of Tenancy Form?

1. Identification of Parties: Details of the landlord/property manager and tenant(s), including full names, current addresses, and contact information

2. Property Details: Full address and description of the rental property being vacated

3. Lease Reference: Reference to the original lease agreement, including its date and any relevant amendments

4. Handover Date: Confirmed date and time of property handover

5. Meter Readings: Final readings for all utilities (electricity, gas, water, heating) with meter numbers

6. Property Condition: General statement about the condition of the property at handover

7. Key Return: Documentation of all keys, access cards, and remote controls being returned

8. Forwarding Address: New address of the tenant for future correspondence and deposit return

9. Security Deposit: Details of the security deposit amount and agreement on the process for its return

10. Final Settlement: Agreement on the process for final utility bill settlements and any outstanding payments

11. Signatures: Space for dated signatures of all parties

What sections are optional to include in a End Of Tenancy Form?

1. Damage Documentation: Detailed description of any damage beyond normal wear and tear, to be included if damages are present

2. Renovation Works: Documentation of any renovation or restoration works required, to be included if specific repairs are needed

3. Agreed Deductions: List of agreed deductions from the security deposit, if any damages or outstanding payments exist

4. Disputed Items: Documentation of any disputed conditions or items, to be included if there are disagreements

5. Tenant Improvements: Documentation of any permanent improvements made by tenant, if applicable

6. Professional Cleaning: Details of required professional cleaning services, if specified in the lease

What schedules should be included in a End Of Tenancy Form?

1. Schedule A - Property Inspection Report: Detailed room-by-room inspection report with photographs

2. Schedule B - Meter Reading Evidence: Photographs of final meter readings with date stamps

3. Schedule C - Photographic Documentation: Comprehensive dated photographs of the property condition

4. Schedule D - Key Inventory: Detailed list of all keys and access devices returned

5. Schedule E - Cleaning Checklist: Checklist confirming completion of required cleaning tasks

6. Appendix 1 - Utility Company Information: List of utility companies and account numbers for final billing

7. Appendix 2 - Damage Cost Assessment: If applicable, independent assessment of repair costs for damages

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Germany

Publisher

Genie AI

Cost

Free to use
Relevant legal definitions
Relevant Industries

Real Estate

Property Management

Residential Housing

Commercial Property

Student Housing

Social Housing

Property Investment

Property Development

Legal Services

Facility Management

Relevant Teams

Legal

Property Management

Real Estate Operations

Facility Management

Tenant Relations

Asset Management

Compliance

Administration

Maintenance

Documentation

Relevant Roles

Property Manager

Real Estate Agent

Leasing Manager

Facility Manager

Building Superintendent

Legal Counsel

Property Inspector

Tenant Relations Manager

Asset Manager

Real Estate Administrator

Housing Officer

Property Portfolio Manager

Compliance Officer

Real Estate Operations Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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