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1. Identification of Parties: Details of the landlord/property manager and tenant(s), including full names, current addresses, and contact information
2. Property Details: Full address and description of the rental property being vacated
3. Lease Reference: Reference to the original lease agreement, including its date and any relevant amendments
4. Handover Date: Confirmed date and time of property handover
5. Meter Readings: Final readings for all utilities (electricity, gas, water, heating) with meter numbers
6. Property Condition: General statement about the condition of the property at handover
7. Key Return: Documentation of all keys, access cards, and remote controls being returned
8. Forwarding Address: New address of the tenant for future correspondence and deposit return
9. Security Deposit: Details of the security deposit amount and agreement on the process for its return
10. Final Settlement: Agreement on the process for final utility bill settlements and any outstanding payments
11. Signatures: Space for dated signatures of all parties
1. Damage Documentation: Detailed description of any damage beyond normal wear and tear, to be included if damages are present
2. Renovation Works: Documentation of any renovation or restoration works required, to be included if specific repairs are needed
3. Agreed Deductions: List of agreed deductions from the security deposit, if any damages or outstanding payments exist
4. Disputed Items: Documentation of any disputed conditions or items, to be included if there are disagreements
5. Tenant Improvements: Documentation of any permanent improvements made by tenant, if applicable
6. Professional Cleaning: Details of required professional cleaning services, if specified in the lease
1. Schedule A - Property Inspection Report: Detailed room-by-room inspection report with photographs
2. Schedule B - Meter Reading Evidence: Photographs of final meter readings with date stamps
3. Schedule C - Photographic Documentation: Comprehensive dated photographs of the property condition
4. Schedule D - Key Inventory: Detailed list of all keys and access devices returned
5. Schedule E - Cleaning Checklist: Checklist confirming completion of required cleaning tasks
6. Appendix 1 - Utility Company Information: List of utility companies and account numbers for final billing
7. Appendix 2 - Damage Cost Assessment: If applicable, independent assessment of repair costs for damages
Premises
Landlord
Tenant
Handover Date
Security Deposit
Lease Agreement
Original Condition
Normal Wear and Tear
Structural Damage
Cosmetic Damage
Utilities
Meter Readings
Common Areas
Fixed Fixtures
Moveable Fixtures
Keys and Access Devices
Professional Cleaning
Inspection Report
Photographic Evidence
Settlement Period
Forwarding Address
Outstanding Payments
Utility Bills
Final Settlement
Deductions
Renovation Works
Agreed Improvements
Property Manager
Handover Protocol
Party Details
Handover Timing
Property Condition
Utility Readings
Security Deposit
Key Return
Final Inspection
Damage Assessment
Cleaning Requirements
Outstanding Payments
Forward Contact Details
Document Delivery
Dispute Resolution
Liability
Settlement Process
Data Protection
Signature Requirements
Witness Provisions
Governing Law
Real Estate
Property Management
Residential Housing
Commercial Property
Student Housing
Social Housing
Property Investment
Property Development
Legal Services
Facility Management
Legal
Property Management
Real Estate Operations
Facility Management
Tenant Relations
Asset Management
Compliance
Administration
Maintenance
Documentation
Property Manager
Real Estate Agent
Leasing Manager
Facility Manager
Building Superintendent
Legal Counsel
Property Inspector
Tenant Relations Manager
Asset Manager
Real Estate Administrator
Housing Officer
Property Portfolio Manager
Compliance Officer
Real Estate Operations Manager
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