The Simple Termination Letter is a crucial document in German employment law, used to formally end employment relationships in compliance with German legal requirements. This document must adhere to strict formalities outlined in the German Civil Code (BGB) and the Protection Against Dismissal Act (KSchG). When drafting a Simple Termination Letter, employers must ensure compliance with statutory notice periods, written form requirements, and potential works council consultation obligations. The letter serves as legal proof of termination and must be delivered physically to the employee, as electronic delivery is not legally valid under German law. It's essential to include specific details such as termination date, notice period reference, and proper signatures from authorized representatives. The document may also need to address additional elements such as garden leave, outstanding vacation days, or company property return requirements.

1. Sender Details: Full company name, address, and authorized representative details

2. Recipient Details: Employee's full name and address

3. Date: Date of writing the termination letter

4. Subject Line: Clear indication that this is a termination notice (Kündigung)

5. Clear Statement of Termination: Unambiguous declaration of employment termination

6. Termination Date: Specific end date of employment, considering notice periods

7. Notice Period Reference: Reference to applicable notice period according to contract or law

8. Signature: Signature of authorized representative with name and position