The Leaving Lease Letter (Kündigungsschreiben) is a crucial document in German tenancy law, used when a tenant wishes to formally terminate their lease agreement. This document must comply with the German Civil Code (BGB) requirements, particularly sections 568 and 573c regarding form and notice periods. It serves as official documentation of the tenant's intent to end the lease and typically includes essential information such as property details, termination date, and reference to the original lease agreement. The letter is commonly used in both residential and commercial contexts and must be delivered in written form to be legally valid. It's essential for proper documentation and legal compliance in the German rental market, where formal procedures are strictly regulated.
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1. Sender Details: Full name and current address of the tenant(s)
2. Recipient Details: Landlord's or property management company's full name and address
3. Date: Current date of writing the letter
4. Subject Line: Clear indication that this is a lease termination notice (Kündigung des Mietvertrags)
5. Property Identification: Complete address of the rental property including any specific unit numbers
6. Lease Reference: Reference to the original lease agreement including its date
7. Termination Declaration: Clear statement of intent to terminate the lease
8. Termination Date: Specific date when the lease will end, ensuring compliance with notice periods
9. Handover Request: Request for property inspection and key handover appointment
10. Closing: Formal closing, signature line and signature
1. Termination Reason: Include when there's a specific reason for termination that might be legally relevant
2. Deposit Return Request: Include when requesting the return of the security deposit, including bank account details
3. Forwarding Address: Include when the tenant's new address is already known and should be used for future correspondence
4. Special Arrangements: Include when requesting specific arrangements for moving out or property inspection
5. Early Termination Justification: Include when terminating before the regular notice period, explaining extraordinary circumstances
1. Original Lease Agreement Copy: Attach a copy of the original lease agreement for reference
2. Power of Attorney: If the letter is being sent by someone on behalf of the tenant
3. Supporting Documents: Any relevant documents supporting early termination claims if applicable
4. Proof of Delivery: Tracking slip or delivery confirmation when sending via registered mail
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