The Rejection Letter For Job Offer is a crucial document in the Swiss recruitment process, serving as the formal communication to candidates who were not selected for a position. It is used following the completion of the hiring process when a final decision has been made in favor of another candidate or when the position is no longer available. The document must comply with Swiss employment law, including the Swiss Code of Obligations, Federal Act on Data Protection, and anti-discrimination legislation. It should be written to maintain professional relationships, protect the company legally, and handle candidate data appropriately. The letter may also include provisions for keeping candidate information for future opportunities, subject to Swiss data protection requirements, and may contain feedback or alternative position suggestions when appropriate.

1. Opening Salutation and Reference: Formal greeting and reference to the position applied for and interview date(s) if applicable

2. Appreciation Statement: Thank the candidate for their time, interest in the company, and participation in the recruitment process

3. Decision Communication: Clear but diplomatic statement of the rejection decision

4. Positive Feedback: Brief acknowledgment of the candidate's qualifications and strengths

5. Closing Statement: Professional conclusion with good wishes for future endeavors

6. Signature Block: Company representative's name, title, and contact information