The Rejection Letter For Job Offer is a crucial business communication document used in the Malaysian employment context to formally notify candidates who were not selected for a position. This document should be prepared when a final hiring decision has been made and unsuccessful candidates need to be informed. It must align with Malaysian employment legislation, including the Employment Act 1955 and Personal Data Protection Act 2010, while maintaining professional standards and cultural sensitivity. The letter typically follows the completion of the recruitment process, whether after initial application review or following interviews. It serves multiple purposes: providing clear communication of the decision, maintaining professional relationships, protecting the company's reputation, and ensuring legal compliance in the recruitment process. The document may also include optional elements such as constructive feedback or information about future opportunities, depending on company policy and specific circumstances.

1. Company Letterhead and Date: Official company letterhead including company name, address, and current date

2. Recipient Details: Candidate's name and contact information

3. Salutation: Professional greeting addressing the candidate by name

4. Opening Paragraph: Reference to the position applied for and interview process

5. Decision Communication: Clear but polite statement of rejection

6. Appreciation: Thank the candidate for their time and interest

7. Closing: Professional closing with sender's name and position