The Letterhead Invoice is a fundamental business document used in Swiss commercial transactions, essential for billing clients and maintaining accurate financial records. It must comply with Swiss federal legislation, particularly the Swiss Code of Obligations (OR) and VAT Act, which mandate specific content requirements including company details, VAT numbers, and payment terms. This document type is crucial for businesses operating in Switzerland, serving multiple purposes including payment collection, tax documentation, and accounting records. The format ensures compatibility with both domestic and international business practices while maintaining compliance with Swiss regulatory requirements. A properly formatted Letterhead Invoice is particularly important as it serves as legal proof of debt in case of payment disputes and is required for VAT reporting and business accounting purposes.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
Upload your Doc
1. Company Header: Company name, address, logo, and registration details including company registration number and VAT number
2. Invoice Details: Invoice number, date, payment due date, and reference number
3. Client Information: Full name and address of the client/recipient, including their VAT number if applicable
4. Service/Product Details: Itemized list of products/services with descriptions, quantities, unit prices, and subtotals
5. Payment Summary: Subtotal, VAT amount (with rate specified), and total amount in CHF
6. Payment Instructions: Bank account details, IBAN, payment reference, and payment terms
7. Legal Notice: Required legal statements including VAT registration statement and applicable payment terms
1. Purchase Order Reference: Include when the invoice relates to a specific purchase order or client reference number
2. Delivery Details: Add when physical goods are being invoiced, including delivery address and date
3. Currency Conversion: Include when dealing with international clients, showing equivalent amounts in foreign currency
4. Discount Information: Add when special discounts or promotional rates are applied
5. Contact Information: Include specific contact person details when dealing with large organizations
6. Project Reference: Add for project-based work to link invoice to specific project milestones
1. Detailed Time Sheet: For service-based invoices, providing breakdown of hours and activities
2. Product Specifications: Detailed descriptions of products when the main invoice contains summary information only
3. Delivery Documentation: Copies of delivery notes or proof of delivery when relevant
4. Service Level Report: Performance or service level achievements for service contracts
5. Cost Breakdown: Detailed breakdown of composite charges or complex pricing structures
Relevant legal definitions
Due Date
Payment Terms
VAT Rate
Invoice Period
Order Reference
Delivery Terms
Currency Exchange Rate
Service Period
Late Payment Interest
Early Payment Discount
Unit Price
Net Amount
Gross Amount
Payment Reference Number
IBAN
Swift Code
Purchase Order Number
Client Reference Number
Shipping Terms
Project Milestone
Payment Terms
VAT Rate
Invoice Period
Order Reference
Delivery Terms
Currency Exchange Rate
Service Period
Late Payment Interest
Early Payment Discount
Unit Price
Net Amount
Gross Amount
Payment Reference Number
IBAN
Swift Code
Purchase Order Number
Client Reference Number
Shipping Terms
Project Milestone
Clauses
Relevant Industries
Professional Services
Retail
Manufacturing
Information Technology
Construction
Healthcare
Education
Financial Services
Consulting
Legal Services
Real Estate
Hospitality
Transportation and Logistics
Energy
Agriculture
Media and Entertainment
Relevant Teams
Accounts Receivable
Finance
Accounting
Administration
Sales
Operations
Treasury
Credit Control
Customer Service
Business Operations
Revenue
Commercial Operations
Relevant Roles
Accounts Receivable Manager
Finance Director
Accounting Clerk
Business Owner
Financial Controller
Billing Coordinator
Account Manager
Sales Manager
Office Administrator
Chief Financial Officer
Bookkeeper
Credit Controller
Treasury Manager
Commercial Director
Operations Manager
Find the exact document you need
Doctor Bill
A Swiss-compliant medical invoice document detailing healthcare services provided, costs, and payment information in accordance with KVG/LAMal regulations and TARMED requirements.
find out more
Invoice Home
A legally compliant Swiss invoice document that serves as a formal payment request and tax record, adhering to Swiss commercial and VAT regulations.
find out more
Invoice Forlance Work
A legally compliant Swiss invoice document for freelance work, meeting all Swiss regulatory requirements for independent contractor billing.
find out more
Online Receipt
A Swiss-compliant digital proof of transaction containing essential purchase details and tax information, meeting requirements under Swiss commercial and e-commerce law.
find out more
Self Employed Printable Invoice
A Swiss-compliant invoice template for self-employed professionals, incorporating all mandatory elements required by Swiss federal and cantonal regulations.
find out more
Receipt For Cash Payment
A Swiss-law compliant document evidencing cash payment between parties, including all legally required transaction details and confirmations.
find out more
Auto Invoice
A Swiss-law compliant vehicle sales invoice document that meets federal commercial and tax requirements while documenting the complete transaction details.
find out more
Invoice For Sole Proprietor
A Swiss-compliant invoice template for sole proprietors, meeting all legal requirements under Swiss law for billing clients for goods or services.
find out more
Shipping Receipt
A Swiss law-governed document evidencing goods transfer and carrier acceptance, providing essential shipment details and serving as legal proof of transportation.
find out more
Simple Rent Receipt
A Swiss-compliant rent receipt document providing formal acknowledgment of rental payments, suitable for legal and tax purposes in Switzerland.
find out more
Sales Receipt Form
A legally compliant Swiss sales receipt documenting commercial transactions and VAT details in accordance with Swiss federal regulations.
find out more
Service Invoice Form
A Swiss-compliant service invoice template for requesting payment for services rendered, meeting all federal VAT and business documentation requirements.
find out more
Professional Services Invoice
A Swiss-compliant invoice document for professional services, meeting local VAT and commercial law requirements.
find out more
Invoice For Sole Trader
A legal financial document used by Swiss sole traders to request payment for goods or services, compliant with Swiss commercial law and VAT regulations.
find out more
Billing Statement
A legally compliant Swiss billing statement detailing charges for goods or services, conforming to Swiss commercial and VAT regulations.
find out more
Sales Commission Invoice
A Swiss-compliant invoice document for claiming sales commission payments, structured according to Swiss commercial law and tax requirements.
find out more
Car Recovery Invoice
A Swiss-compliant invoice document for vehicle recovery services, detailing operation specifics and costs while meeting local regulatory requirements.
find out more
Open Source Invoice
Swiss-compliant invoice template for open source software services and development, aligned with Swiss VAT and legal requirements.
find out more
Travel Expenses Invoice
A Swiss-compliant financial document for claiming business travel expense reimbursements, adhering to local regulatory and tax requirements.
find out more
Tradesman Invoice
A Swiss-compliant invoice template for tradesmen, including service details, costs, and VAT calculations as per Swiss regulations.
find out more
Invoice For Services Rendered
A Swiss-compliant financial document requesting payment for professional services rendered, adhering to Swiss Code of Obligations and VAT regulations.
find out more
Medical Bill
A standardized healthcare invoice document used in Switzerland, complying with Swiss federal healthcare regulations and TARMED tariff requirements.
find out more
Rent Invoice Receipt
A Swiss-law compliant document that serves as official proof of rent payment, including essential details about the payment, parties involved, and property information.
find out more
Project Invoice
A Swiss-compliant project invoice template for requesting payment for project-based work, incorporating all necessary legal and tax requirements under Swiss law.
find out more
Informal Invoice
A simplified billing document compliant with Swiss law that serves as a valid request for payment while maintaining a less formal structure than a standard commercial invoice.
find out more
Room Rental Invoice
A Swiss-compliant invoice document for room rental charges, including essential billing details and payment terms as required by Swiss law.
find out more
Medical Records Invoice
A Swiss-compliant medical services invoice incorporating TARMED codes and meeting federal healthcare billing requirements.
find out more
Heating And Cooling Invoice
A Swiss-compliant invoice document for billing heating and cooling services, including consumption details, costs, and payment information.
find out more
Invoice Agreement
A Swiss law-governed agreement establishing invoicing terms and payment conditions between business parties, ensuring compliance with Swiss commercial and tax regulations.
find out more
Expense Invoice
A standardized Swiss expense invoice document for claiming business expense reimbursements, compliant with Swiss VAT and accounting regulations.
find out more
Paid In Full Invoice
A Swiss-law compliant invoice document confirming full payment receipt for goods or services, meeting all legal and VAT requirements.
find out more
Manual Invoice
A Swiss-compliant commercial document detailing goods or services provided and requesting payment, meeting local VAT and legal requirements.
find out more
Proforma Invoice
A Swiss-compliant preliminary commercial document detailing proposed sale terms and pricing, used for international trade transactions and customs procedures.
find out more
Commercial Invoice
A Swiss-compliant commercial invoice documenting sale transactions, meeting requirements of Swiss Code of Obligations and VAT regulations for business, tax, and customs purposes.
find out more
Travel Invoice
A Swiss-compliant billing document for travel services that details all costs, taxes, and services provided, meeting Swiss federal regulations for travel service documentation.
find out more
Work Order Invoice
A Swiss-compliant billing document that combines work order confirmation with invoicing requirements, meeting all necessary legal and tax requirements under Swiss law.
find out more
Timesheet Invoice
A Swiss-compliant billing document that combines detailed time tracking with standard invoice elements for professional services rendered.
find out more
Vendor Invoice
A Swiss-compliant commercial document detailing goods or services provided, incorporating Swiss VAT requirements and serving as an official request for payment.
find out more
Taxi Receipt
A Swiss-compliant taxi receipt documenting transportation services, fare details, and payment information in accordance with federal and cantonal regulations.
find out more
Taxi Invoice
Swiss-compliant taxi service invoice document containing journey details, fare calculation, and payment terms in accordance with Swiss transportation and tax regulations.
find out more
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)
.png)