Taxi Invoice Template for Switzerland

When you operate a taxi service in Switzerland or need documentation for taxi journeys, a properly structured Taxi Invoice ensures compliance with Swiss federal and cantonal regulations. This document serves as your legal proof of service while meeting strict requirements under the Federal Value Added Tax Act and local transportation laws.

When do you need this document?

You need a Taxi Invoice whenever providing commercial passenger transport services in Switzerland. Corporate customers typically require detailed invoices for expense reporting and tax deduction purposes. Individual customers may request invoices for business travel reimbursement or personal record-keeping. The document becomes essential when dealing with VAT-registered businesses who need proper documentation for input tax recovery. You'll also need compliant invoices during tax audits or regulatory inspections by cantonal authorities.

Key legal considerations

Your Taxi Invoice must include mandatory VAT information as required by the Swiss Federal Value Added Tax Act, currently at 7.7% for taxi services. The invoice header should display your business registration numbers and VAT identification clearly. Journey details must be comprehensive, including precise pickup and drop-off locations, travel distance, and time spent to ensure fare transparency required under passenger transport regulations. Customer information must be handled according to the Federal Act on Data Protection, limiting personal data collection to what's necessary for the transaction. Payment terms should be clearly stated, and the invoice must serve as a proper accounting record under the Swiss Code of Obligations.

Legal requirements in Switzerland

Swiss federal law requires taxi invoices to comply with the Federal Act on Passenger Transport (PBG), which mandates fare transparency and proper documentation of all charges. Each canton may impose additional requirements for taxi operations, including specific formatting or information disclosure rules. Your invoice must meet VAT documentation standards, clearly separating the net amount from the 7.7% VAT charge. The document must include your complete business details, including cantonal business registration numbers where applicable. Data protection compliance is mandatory when processing customer information, requiring secure handling and limited retention of personal data. The invoice must also satisfy general business document requirements under the Swiss Code of Obligations, ensuring it can serve as valid accounting evidence for both parties.