The Commercial Invoice is a fundamental document in Swiss business transactions, regulated primarily by the Swiss Code of Obligations and Federal VAT Act. It serves as an official request for payment and a key document for tax and accounting purposes. Commercial Invoices must include specific elements required by Swiss law, such as unique invoice numbers, full company details, VAT numbers, and clear itemization of goods or services. For international transactions, these invoices also serve as crucial customs documentation. The document must be retained for a minimum period as specified by Swiss commercial law and tax regulations, typically 10 years. It forms the basis for VAT declarations, income recognition, and serves as evidence of business transactions for both the issuer and recipient.
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1. Invoice Header: Company logo, 'Invoice' title, and unique invoice number
2. Seller Information: Full legal name, address, VAT number, business registration number, and contact details of the selling company
3. Buyer Information: Full legal name, address, and VAT number (if applicable) of the purchasing entity
4. Invoice Details: Invoice date, payment due date, and reference numbers
5. Item Details: Detailed list of products/services with descriptions, quantities, unit prices, and total amounts
6. Calculation Summary: Subtotal, VAT calculation, any discounts, and final total amount
7. Payment Information: Bank details, payment methods accepted, and payment terms
8. Legal Notices: Mandatory legal statements, VAT declarations, and terms of payment
1. Shipping Information: Include when physical goods are being shipped: delivery address, shipping method, and estimated delivery date
2. Purchase Order Reference: Include when the invoice relates to a specific purchase order: PO number and date
3. Customs Information: Include for international transactions: HS codes, country of origin, and export declaration numbers
4. Currency Exchange: Include for transactions in foreign currency: exchange rate and date of conversion
5. Special Terms: Include when there are specific discount terms, warranty information, or special conditions
6. Contact Person: Include when specific individual handling the transaction needs to be referenced
1. Detailed Product Specifications: Detailed technical specifications or product descriptions when the main invoice contains only basic descriptions
2. Customs Documentation: Copies of export licenses, certificates of origin, or other customs-required documentation
3. Delivery Schedule: Detailed delivery timeline for multiple shipment orders
4. Price Calculations: Detailed breakdown of complex pricing structures or quantity-based discounts
Relevant legal definitions
Seller
Buyer
Goods
Services
Delivery Terms
Payment Terms
VAT
Invoice Date
Due Date
Purchase Order
Shipping Terms
Place of Supply
Currency
Exchange Rate
Incoterms
Country of Origin
HS Code
Customs Value
Net Amount
Gross Amount
Discount
Interest Rate
Payment Method
Bank Details
Reference Number
Unit Price
Quantity
Total Amount
Buyer
Goods
Services
Delivery Terms
Payment Terms
VAT
Invoice Date
Due Date
Purchase Order
Shipping Terms
Place of Supply
Currency
Exchange Rate
Incoterms
Country of Origin
HS Code
Customs Value
Net Amount
Gross Amount
Discount
Interest Rate
Payment Method
Bank Details
Reference Number
Unit Price
Quantity
Total Amount
Clauses
Relevant Industries
Manufacturing
Retail
Wholesale Trade
Professional Services
Information Technology
Construction
Healthcare
Transportation and Logistics
Agriculture
Energy
Financial Services
Telecommunications
Real Estate
Hospitality
Education
Consulting
Relevant Teams
Finance
Accounting
Sales Administration
Accounts Receivable
Accounts Payable
Tax
Treasury
Export
Import
Commercial Operations
Credit Control
Billing
Revenue
Relevant Roles
Accounts Receivable Clerk
Accounts Payable Clerk
Finance Manager
Accountant
Financial Controller
Billing Specialist
Credit Controller
Tax Specialist
Finance Director
Sales Administrator
Export Manager
Import Coordinator
Commercial Manager
Business Operations Manager
Treasury Manager
Compliance Officer
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