A Commercial Invoice is a fundamental business document used in New Zealand commercial transactions to request payment for goods or services provided. It serves multiple purposes: as a formal payment request, a tax document for GST purposes, and an official record of the transaction. Under New Zealand law, particularly the Goods and Services Tax Act 1985 and the Contract and Commercial Law Act 2017, specific information must be included for the invoice to be legally valid, especially if it needs to serve as a tax invoice. The document is crucial for business record-keeping, tax compliance, and maintaining clear transaction records. For GST-registered businesses, the Commercial Invoice must include additional specific elements such as GST registration numbers and tax calculations. It's used across all business sectors and is essential for both domestic and international trade, forming part of New Zealand's standard business documentation requirements.
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1. Invoice Header: Contains invoice number, date, and 'Tax Invoice' designation if GST registered
2. Seller Details: Full legal business name, GST number, contact information, and registered address
3. Buyer Details: Customer's full name/business name, billing address, and shipping address if different
4. Item Details: Itemized list of goods/services, including quantity, unit price, and description
5. Price Calculations: Subtotal, GST amount, and total amount payable in NZD
6. Payment Terms: Due date, accepted payment methods, and bank account details
7. Reference Information: Purchase order number, customer reference numbers, or other tracking information
1. Shipping Information: Include when goods are being shipped - delivery terms, shipping method, and tracking details
2. Discount Details: When special pricing or discounts are applied - showing original price, discount amount, and final price
3. Foreign Currency Conversion: When dealing with international customers - showing amounts in foreign currency and NZD equivalent
4. Special Instructions: Any specific handling, delivery, or usage instructions relevant to the items
5. Contract Reference: When invoice relates to a specific contract - reference numbers and relevant terms
6. Late Payment Terms: Include when specific penalties or interest charges apply for late payment
1. Detailed Product Specifications: For complex products or services - detailed descriptions, technical specifications, or service scope
2. Delivery Schedule: For multiple delivery dates or staged services - breakdown of delivery timeline
3. Price Breakdown: For complex pricing structures - detailed calculation of charges, rates, and adjustments
Relevant legal definitions
GST
Payment Due Date
Purchase Order
Delivery Terms
Invoice Date
Payment Terms
Tax Invoice
Zero-rated Supply
Taxable Supply
Credit Terms
Late Payment Interest
Currency
Exchange Rate
Shipping Terms
Unit Price
Quantity
Subtotal
Total Amount Due
Reference Number
Service Period
Delivery Address
Billing Address
Payment Due Date
Purchase Order
Delivery Terms
Invoice Date
Payment Terms
Tax Invoice
Zero-rated Supply
Taxable Supply
Credit Terms
Late Payment Interest
Currency
Exchange Rate
Shipping Terms
Unit Price
Quantity
Subtotal
Total Amount Due
Reference Number
Service Period
Delivery Address
Billing Address
Clauses
Relevant Industries
Retail
Manufacturing
Wholesale Trade
Professional Services
Construction
Information Technology
Agriculture
Transportation and Logistics
Healthcare
Education
Hospitality
Mining and Resources
Financial Services
Real Estate
Import/Export
Relevant Teams
Accounts Receivable
Finance
Accounting
Sales Administration
Credit Control
Treasury
Tax
Commercial Operations
Billing
Revenue
Relevant Roles
Accounts Receivable Clerk
Accountant
Finance Manager
Billing Coordinator
Credit Controller
Financial Controller
Bookkeeper
Tax Specialist
Business Owner
Sales Administrator
Office Manager
Finance Director
Accounts Manager
Treasury Manager
Commercial Manager
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