The Hotel Invoice is a fundamental document in Swiss hospitality operations, required whenever accommodation and related services are provided to guests. It serves as an official record of the transaction between the hotel and guest, complying with Swiss federal and cantonal regulations. The document must include specific elements required by Swiss VAT law, including the reduced rate for accommodation services, tourist taxes, and any additional service charges. It's used for both individual and corporate guests, can support business expense claims, and serves as a tax record. The invoice must meet Swiss data protection requirements and maintain transparency in pricing as required by consumer protection laws. This document is essential for financial accounting, tax reporting, and guest documentation purposes.
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1. Hotel Information: Legal name of the hotel, address, VAT number, and contact details
2. Guest Information: Guest name, address, and any reference numbers (booking ID, guest ID)
3. Invoice Details: Invoice number, date of issue, and stay period (check-in/check-out dates)
4. Room Charges: Detailed breakdown of room rates per night, room type, and number of guests
5. Mandatory Fees: Tourist tax, service charges, and other required local levies
6. VAT Summary: Breakdown of VAT rates applied and amounts (including reduced rate for accommodation)
7. Total Amount: Final sum including all charges, taxes, and fees
8. Payment Terms: Due date, accepted payment methods, and bank details
9. Legal Notices: Required legal statements and terms under Swiss law
1. Additional Services: Itemized list of extra services such as minibar, room service, spa treatments, or restaurant charges
2. Corporate Information: Used when billing to companies, including company-specific details and any special billing requirements
3. Group Booking Details: For group reservations, showing breakdown of multiple rooms and shared charges
4. Loyalty Program: Points earned or used, member status benefits applied
5. Special Discounts: Any promotional rates, corporate discounts, or special offers applied
6. Foreign Currency Information: When payment is accepted in multiple currencies, showing exchange rates and converted amounts
1. Detailed Service Breakdown: Itemized daily breakdown of all charges and services
2. Tax Certificate: For business travelers requiring detailed tax documentation
3. Payment Receipt: If payment has been made, detailed receipt showing payment method and date
4. Terms and Conditions: Complete terms and conditions of the stay and payment requirements
Relevant legal definitions
Check-in Date
Check-out Date
Room Rate
Room Type
Additional Services
Tourist Tax
Service Charge
VAT Rate
Special Rate
Payment Due Date
Guest
Booking Reference
Half Board
Full Board
Room Only
Late Check-out Fee
Early Check-in Fee
Cancellation Fee
No-show Charge
Incidental Charges
Settlement Date
Group Booking
Corporate Rate
Season Rate
City Tax
Resort Fee
Package Rate
Loyalty Program Benefits
Exchange Rate
Payment Method
Check-out Date
Room Rate
Room Type
Additional Services
Tourist Tax
Service Charge
VAT Rate
Special Rate
Payment Due Date
Guest
Booking Reference
Half Board
Full Board
Room Only
Late Check-out Fee
Early Check-in Fee
Cancellation Fee
No-show Charge
Incidental Charges
Settlement Date
Group Booking
Corporate Rate
Season Rate
City Tax
Resort Fee
Package Rate
Loyalty Program Benefits
Exchange Rate
Payment Method
Clauses
Identification Details
Service Description
Rate Calculation
Tax Application
Payment Terms
Cancellation Terms
Additional Charges
Tourist Tax Declaration
VAT Declaration
Service Period
Guest Details
Legal Notices
Payment Instructions
Rate Breakdown
Discount Application
Special Conditions
Data Protection Notice
Service Description
Rate Calculation
Tax Application
Payment Terms
Cancellation Terms
Additional Charges
Tourist Tax Declaration
VAT Declaration
Service Period
Guest Details
Legal Notices
Payment Instructions
Rate Breakdown
Discount Application
Special Conditions
Data Protection Notice
Relevant Industries
Hospitality
Tourism
Business Travel
Event Management
Corporate Services
Travel Services
Accommodation Services
Leisure and Recreation
Relevant Teams
Reception
Finance
Accounts
Operations
Revenue Management
Administration
Guest Services
Accounting
Compliance
Front Office
Relevant Roles
Hotel Manager
Front Office Manager
Accounts Receivable Clerk
Financial Controller
Revenue Manager
Bookkeeper
Accounting Manager
Night Auditor
Reception Supervisor
Corporate Travel Manager
Account Executive
Compliance Officer
Finance Director
Operations Manager
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