Internship Appointment Letter Template for Switzerland

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Key Requirements PROMPT example:

Internship Appointment Letter

"I need an Internship Appointment Letter for a 6-month paid research internship in our pharmaceutical development department starting March 2025, including provisions for intellectual property protection and collaboration with our university partners."

Document background
The Internship Appointment Letter is a crucial document used when engaging interns in Switzerland, whether for educational, professional development, or entry-level positions. It must comply with Swiss federal and cantonal employment laws, particularly the Swiss Code of Obligations (OR/CO) Articles 319-362, which govern employment relationships. This document is essential for establishing clear terms of engagement, protecting both the employer and intern's interests, and ensuring compliance with Swiss labor regulations, social security requirements, and insurance obligations. The letter should be used at the final stage of intern recruitment, after verbal agreement but before commencement of the internship, and must include all legally required information such as working hours, compensation, and duration of the engagement.
Suggested Sections

1. Letter Header: Company letterhead, date, and addressee details

2. Salutation: Formal greeting to the intern

3. Opening Paragraph: Confirmation of the internship offer and expression of welcome

4. Position and Department: Clear statement of intern role and department/team placement

5. Start Date and Duration: Specific start date and length of internship

6. Working Hours: Standard working hours, including any flexibility arrangements

7. Compensation: Salary/stipend details, payment frequency, and method

8. Supervision: Name and position of direct supervisor

9. Holiday Entitlement: Vacation days and public holiday provisions

10. Insurance and Benefits: Mandatory insurance coverage and any additional benefits

11. Confidentiality: Basic confidentiality obligations

12. Closing: Acceptance instructions, signature requirements, and welcome message

Optional Sections

1. Educational Requirements: Include when internship is part of formal education, detailing requirements for academic credit

2. Project Assignments: Include when specific projects or responsibilities are predetermined

3. Remote Work Provisions: Include if remote or hybrid work arrangements are permitted

4. Language Requirements: Include if specific language skills are required or if language courses are provided

5. Development Opportunities: Include if specific training or development programs are offered

6. Transportation Allowance: Include if commuting expenses are covered

7. Accommodation Details: Include if housing is provided or subsidized

Suggested Schedules

1. Code of Conduct: Company code of conduct and ethical guidelines

2. IT Policy: IT usage rules and security protocols

3. Training Schedule: Detailed onboarding and training program schedule

4. Benefits Overview: Detailed description of all applicable benefits

5. Intern Handbook: General guidelines and procedures for interns

6. Educational Institution Agreement: If applicable, agreement with educational institution regarding internship requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Financial Services

Technology

Manufacturing

Pharmaceuticals

Healthcare

Professional Services

Engineering

Research and Development

Media and Communications

Consumer Goods

Education

Non-Profit

Tourism and Hospitality

Environmental Services

Legal Services

Relevant Teams

Human Resources

Legal

People Operations

Talent Acquisition

Learning & Development

Compliance

Administration

Relevant Roles

Human Resources Manager

Talent Acquisition Specialist

HR Director

Legal Counsel

Department Manager

Hiring Manager

HR Business Partner

Recruitment Coordinator

People Operations Manager

Training and Development Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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