The Internship Appointment Letter is a crucial document used when engaging interns in Switzerland, whether for educational, professional development, or entry-level positions. It must comply with Swiss federal and cantonal employment laws, particularly the Swiss Code of Obligations (OR/CO) Articles 319-362, which govern employment relationships. This document is essential for establishing clear terms of engagement, protecting both the employer and intern's interests, and ensuring compliance with Swiss labor regulations, social security requirements, and insurance obligations. The letter should be used at the final stage of intern recruitment, after verbal agreement but before commencement of the internship, and must include all legally required information such as working hours, compensation, and duration of the engagement.
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1. Letter Header: Company letterhead, date, and addressee details
2. Salutation: Formal greeting to the intern
3. Opening Paragraph: Confirmation of the internship offer and expression of welcome
4. Position and Department: Clear statement of intern role and department/team placement
5. Start Date and Duration: Specific start date and length of internship
6. Working Hours: Standard working hours, including any flexibility arrangements
7. Compensation: Salary/stipend details, payment frequency, and method
8. Supervision: Name and position of direct supervisor
9. Holiday Entitlement: Vacation days and public holiday provisions
10. Insurance and Benefits: Mandatory insurance coverage and any additional benefits
11. Confidentiality: Basic confidentiality obligations
12. Closing: Acceptance instructions, signature requirements, and welcome message
1. Educational Requirements: Include when internship is part of formal education, detailing requirements for academic credit
2. Project Assignments: Include when specific projects or responsibilities are predetermined
3. Remote Work Provisions: Include if remote or hybrid work arrangements are permitted
4. Language Requirements: Include if specific language skills are required or if language courses are provided
5. Development Opportunities: Include if specific training or development programs are offered
6. Transportation Allowance: Include if commuting expenses are covered
7. Accommodation Details: Include if housing is provided or subsidized
1. Code of Conduct: Company code of conduct and ethical guidelines
2. IT Policy: IT usage rules and security protocols
3. Training Schedule: Detailed onboarding and training program schedule
4. Benefits Overview: Detailed description of all applicable benefits
5. Intern Handbook: General guidelines and procedures for interns
6. Educational Institution Agreement: If applicable, agreement with educational institution regarding internship requirements
Relevant legal definitions
Company
Intern
Internship Period
Confidential Information
Intellectual Property
Working Hours
Supervisor
Company Policies
Educational Institution
Training Program
Company Premises
Work Product
Personal Data
Business Day
Probation Period
Code of Conduct
Applicable Law
Social Security Contributions
Accident Insurance
Intern
Internship Period
Confidential Information
Intellectual Property
Working Hours
Supervisor
Company Policies
Educational Institution
Training Program
Company Premises
Work Product
Personal Data
Business Day
Probation Period
Code of Conduct
Applicable Law
Social Security Contributions
Accident Insurance
Clauses
Position and Duties
Duration
Working Hours
Compensation
Social Security
Insurance Coverage
Holiday Entitlement
Sick Leave
Supervision
Confidentiality
Data Protection
Intellectual Property
Code of Conduct
Health and Safety
Termination
Notice Period
Educational Requirements
Training
Performance Review
Company Property
Governing Law
Amendments
Non-Competition
Probationary Period
Duration
Working Hours
Compensation
Social Security
Insurance Coverage
Holiday Entitlement
Sick Leave
Supervision
Confidentiality
Data Protection
Intellectual Property
Code of Conduct
Health and Safety
Termination
Notice Period
Educational Requirements
Training
Performance Review
Company Property
Governing Law
Amendments
Non-Competition
Probationary Period
Relevant Industries
Financial Services
Technology
Manufacturing
Pharmaceuticals
Healthcare
Professional Services
Engineering
Research and Development
Media and Communications
Consumer Goods
Education
Non-Profit
Tourism and Hospitality
Environmental Services
Legal Services
Relevant Teams
Human Resources
Legal
People Operations
Talent Acquisition
Learning & Development
Compliance
Administration
Relevant Roles
Human Resources Manager
Talent Acquisition Specialist
HR Director
Legal Counsel
Department Manager
Hiring Manager
HR Business Partner
Recruitment Coordinator
People Operations Manager
Training and Development Manager
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