The Request Letter For Payment Release is a crucial business document used in Swiss commercial practice when a party needs to formally request payment from another party. It is commonly used following the delivery of goods, completion of services, or fulfillment of contractual milestones. The document must adhere to Swiss legal requirements, particularly the Swiss Code of Obligations (OR/CO) and banking regulations. It serves multiple purposes: formally requesting payment, documenting the payment request for accounting purposes, and potentially serving as evidence in case of payment disputes. The letter includes essential elements such as payment details, reference numbers, and required banking information for Swiss and international transfers. It's particularly important in maintaining clear communication between parties and establishing a paper trail for financial transactions.
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1. Sender Details: Full company name, address, and contact information of the requesting party
2. Date: Current date of the letter
3. Recipient Details: Full name, title, company name, and address of the recipient
4. Reference Line: Contract/Invoice reference numbers and any other relevant identifying information
5. Subject Line: Clear indication that this is a payment release request
6. Opening Salutation: Formal greeting to the recipient
7. Payment Request Statement: Clear statement of the amount requested and the basis for the request
8. Payment Details: Bank account information, payment deadline, and preferred method of payment
9. Closing: Professional closing statement, signature block, and company details
1. Past Payment History: Include when referencing previous partial payments or payment history
2. Dispute Resolution Reference: Include when there have been previous discussions about disputed amounts
3. Payment Schedule Reference: Include when the payment is part of a larger payment schedule or installment plan
4. Urgency Statement: Include when the payment is overdue or there is a specific urgency for the release
5. Legal Consequences Statement: Include when necessary to reference potential legal actions in case of non-payment
1. Copy of Original Invoice: Attachment showing the original invoice for which payment is requested
2. Statement of Account: Current statement showing payment status and any outstanding amounts
3. Proof of Delivery/Service: Documentation confirming that goods were delivered or services were rendered
4. Payment History Record: If relevant, a record of previous payments made under the contract
5. Contract Reference: Relevant excerpts from the original contract regarding payment terms
Relevant legal definitions
Payment Amount
Due Date
Original Contract
Invoice Reference Number
Payment Terms
Banking Details
Requesting Party
Paying Party
Business Day
Currency
Value Date
Outstanding Balance
Contract Reference
Authorized Representative
Payment Instructions
Default Interest Rate
Service Completion Date
Delivery Confirmation
Payment Release Date
Applicable Exchange Rate
Due Date
Original Contract
Invoice Reference Number
Payment Terms
Banking Details
Requesting Party
Paying Party
Business Day
Currency
Value Date
Outstanding Balance
Contract Reference
Authorized Representative
Payment Instructions
Default Interest Rate
Service Completion Date
Delivery Confirmation
Payment Release Date
Applicable Exchange Rate
Clauses
Relevant Industries
Manufacturing
Construction
Financial Services
Professional Services
Information Technology
Healthcare
Real Estate
Logistics and Transportation
Retail
Energy
Telecommunications
Consulting
Engineering
International Trade
Relevant Teams
Finance
Accounts Receivable
Treasury
Legal
Operations
Administration
Contract Management
Project Management
Credit Control
Commercial Operations
Relevant Roles
Chief Financial Officer
Finance Manager
Accounts Receivable Manager
Credit Controller
Financial Controller
Treasury Manager
Accounts Manager
Business Development Manager
Contract Manager
Project Manager
Legal Counsel
Company Secretary
Operations Manager
Commercial Manager
Administrative Officer
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