The Contract Renewal Letter is a crucial business document used when parties wish to extend their existing contractual relationship beyond its initial term. This document type is particularly relevant in the Swiss business environment, where it must comply with the Swiss Code of Obligations and related commercial laws. It serves multiple purposes: formally communicating the intent to renew, documenting any changes to the original terms, and securing agreement from all parties involved. The Contract Renewal Letter should be issued before the existing contract expires, typically within the notice period specified in the original agreement. It may include updates to pricing, service levels, or other terms while maintaining the fundamental nature of the original contract. This document type is essential for maintaining clear business relationships and ensuring legal compliance in contract management under Swiss jurisdiction.

1. Letter Header: Company letterhead, date, and reference number

2. Recipient Details: Full name and address of the counterparty

3. Subject Line: Clear indication that this is a Contract Renewal Letter with reference to the original contract

4. Opening Paragraph: Reference to existing contract, including original date and parties involved

5. Renewal Terms: Clear statement of the proposed renewal period and any changes to existing terms

6. Effective Date: Explicit mention of when the renewal takes effect

7. Confirmation Request: Request for countersignature or acknowledgment of renewal terms

8. Closing: Standard letter closing with space for signature

9. Signature Block: Name, title, and company of the sender