Work Experience Form for Canada

Work Experience Form Template for Canada

A comprehensive legal document used in Canadian jurisdictions to formalize work experience arrangements between students/trainees, educational institutions, and host organizations. The form establishes the terms and conditions of the work placement, including learning objectives, duties, supervision arrangements, and evaluation criteria. It ensures compliance with Canadian employment standards, workplace safety regulations, and educational requirements while protecting the interests of all parties involved. The document serves as both a learning agreement and a legal framework for the work experience program.

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What is a Work Experience Form?

The Work Experience Form is a crucial document used across Canadian jurisdictions to facilitate structured workplace learning opportunities. It is typically required when an educational institution places a student or trainee with a host organization for practical work experience, whether as part of a co-op program, internship, or other experiential learning initiative. The form serves multiple purposes: it defines the roles and responsibilities of all parties, establishes learning objectives, outlines supervision and evaluation processes, and ensures compliance with relevant Canadian employment laws, workplace safety regulations, and educational standards. This document is essential for protecting the interests of students, educational institutions, and host organizations while providing a clear framework for the work experience arrangement.

What sections should be included in a Work Experience Form?

1. Student/Trainee Information: Personal details including name, contact information, educational institution, program of study, and student ID

2. Host Organization Information: Company details including legal name, address, industry sector, and primary contact person

3. Placement Details: Specific information about the position, department, supervisor, work location, and duration of placement

4. Work Schedule: Details of working hours, days of work, and total placement hours

5. Learning Objectives: Specific skills and competencies to be developed during the placement

6. Duties and Responsibilities: Detailed description of tasks and responsibilities to be undertaken during the placement

7. Health and Safety Confirmation: Acknowledgment of workplace safety training and protocols

8. Supervision Arrangements: Details of supervision structure and feedback mechanisms

9. Evaluation Process: Description of how the student's performance will be assessed and documented

10. Signatures: Space for all parties to sign and date the agreement

What sections are optional to include in a Work Experience Form?

1. Compensation Details: Include if the placement is paid, detailing any salary, benefits, or expense reimbursements

2. Intellectual Property Rights: Include if the student may create or work with proprietary information or creative works

3. Confidentiality Agreement: Include if the student will have access to sensitive company information

4. International Student Requirements: Include if the student is an international student, addressing visa and work permit requirements

5. Insurance Coverage: Include details of additional insurance coverage if required beyond standard workplace insurance

6. Academic Credit Information: Include if the placement is part of a formal academic program with credit requirements

What schedules should be included in a Work Experience Form?

1. Schedule A - Emergency Contact Information: Emergency contact details for the student and relevant organizational contacts

2. Schedule B - Skills Assessment Matrix: Detailed breakdown of skills and competencies to be evaluated during the placement

3. Schedule C - Weekly Time Log Template: Template for recording hours worked and activities performed

4. Appendix 1 - Health and Safety Checklist: Checklist of required safety orientations and training

5. Appendix 2 - Evaluation Forms: Forms for mid-term and final evaluation of student performance

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Canada

Publisher

Genie AI

Document Type

Employment Form

Cost

Free to use
Relevant Industries

Technology

Manufacturing

Healthcare

Financial Services

Education

Retail

Professional Services

Non-Profit

Government

Media and Communications

Engineering

Construction

Hospitality

Environmental Services

Research and Development

Relevant Teams

Human Resources

Legal

Learning and Development

Career Services

Academic Affairs

Operations

Health and Safety

Talent Acquisition

Student Services

Compliance

Administration

Relevant Roles

Human Resources Manager

Training Coordinator

Internship Supervisor

Co-op Program Director

Talent Development Manager

Student Placement Coordinator

Learning and Development Specialist

Career Services Advisor

Workplace Safety Coordinator

Department Manager

Program Administrator

Legal Counsel

HR Business Partner

Academic Coordinator

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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