The Volunteer Agreement serves as a foundational document for organizations engaging volunteers in Canada, establishing clear expectations and legal protections for both parties. This document is essential for any organization that relies on volunteer support, whether in the non-profit, charitable, or public sector. The agreement specifically addresses Canadian federal and provincial regulatory requirements, including human rights codes, privacy laws, and health and safety regulations. It clearly delineates the volunteer nature of the relationship, protecting organizations from potential employment claims while ensuring volunteers understand their rights and responsibilities. The Volunteer Agreement should be implemented before the commencement of any volunteer service and updated periodically to reflect changes in organizational policies or relevant legislation.
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1. Parties: Identifies the organization and the volunteer, including full legal names and contact information
2. Background: Brief context about the organization and its volunteer program
3. Definitions: Key terms used throughout the agreement
4. Nature of Relationship: Clear statement that this is a volunteer relationship and not employment
5. Volunteer Role and Responsibilities: Detailed description of the volunteer position and associated duties
6. Time Commitment: Expected hours, schedule, and duration of volunteer service
7. Organization's Responsibilities: What the organization will provide (training, support, resources, etc.)
8. Code of Conduct: Expected behavior, dress code, and organizational policies to be followed
9. Confidentiality: Requirements for maintaining confidentiality of organization and client information
10. Health and Safety: Safety protocols and procedures the volunteer must follow
11. Termination: How either party can end the volunteer relationship
12. General Provisions: Standard legal clauses including governing law, amendments, and entire agreement
1. Intellectual Property: Used when volunteers might create content, materials, or innovations during their service
2. Expense Reimbursement: Include when volunteers may incur expenses that will be reimbursed
3. Use of Personal Vehicle: Required if volunteers will use their own vehicles for volunteer activities
4. Photo and Media Release: Include if the organization wishes to use volunteer photos or stories for promotional purposes
5. Special Skills or Certifications: Used when the volunteer role requires specific qualifications that must be maintained
6. Insurance Coverage: Include details of any insurance coverage provided to volunteers if applicable
7. Volunteer Benefits: If offering any specific benefits like meal vouchers, parking, or event access
8. Dispute Resolution: Include if specific dispute resolution procedures are desired beyond general termination provisions
1. Schedule A - Position Description: Detailed description of the volunteer role, duties, and responsibilities
2. Schedule B - Organizational Policies: Relevant policies the volunteer must follow (can include code of conduct, safety procedures, etc.)
3. Schedule C - Emergency Contact Form: Volunteer's emergency contact information and relevant medical information
4. Schedule D - Consent Forms: Any required consent forms including photo release, background check authorization if applicable
5. Schedule E - Expense Reimbursement Form: Standard form for submitting expense reimbursements if applicable
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