Confidentiality Agreement For Interns Template for Belgium

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Key Requirements PROMPT example:

Confidentiality Agreement For Interns

"I need a Confidentiality Agreement For Interns under Belgian law for our tech startup that will be hosting 5 software development interns starting March 2025, with special focus on protecting our source code and client data."

Document background
The Confidentiality Agreement For Interns is essential for organizations hosting interns in Belgium who will have access to sensitive business information. This document is particularly crucial in today's digital workplace where interns often have significant access to company systems and data. It complies with Belgian employment law, including the Act on Work Placements of 2005, and incorporates GDPR requirements for data protection. The agreement should be used before an intern begins their placement and includes comprehensive provisions for protecting trade secrets, technical information, client data, and other confidential materials. It's designed to be understandable for interns while providing robust protection for the organization, with specific consideration for Belgian legal requirements regarding young workers and traineeships.
Suggested Sections

1. Parties: Identification of the company and the intern, including full legal names and addresses

2. Background: Brief description of the internship purpose and the need for confidentiality

3. Definitions: Definitions of key terms including 'Confidential Information', 'Internship Period', 'Trade Secrets', and other relevant terms

4. Scope of Internship: Description of the intern's role, department, and general responsibilities

5. Confidentiality Obligations: Core obligations regarding non-disclosure, protection, and handling of confidential information

6. Permitted Uses: Specific circumstances under which the intern may use or disclose confidential information for internship purposes

7. Security Measures: Required procedures for handling and protecting confidential information

8. Return of Materials: Requirements for returning or destroying confidential materials upon internship completion

9. Duration and Survival: Term of the agreement and which obligations continue after the internship ends

10. Data Protection: GDPR compliance and personal data handling requirements

11. General Provisions: Standard clauses including governing law, jurisdiction, and entire agreement

Optional Sections

1. Intellectual Property Rights: Additional section for internships involving creative or technical work where IP rights need to be addressed

2. Social Media Policy: For companies where interns may have access to social media accounts or where social media usage needs specific regulation

3. Third Party Information: When the intern may have access to confidential information belonging to company clients or partners

4. Emergency Contacts: For internships involving high-risk or sensitive information where emergency notification may be needed

5. Parent/Guardian Consent: Required for interns under 18 years of age

6. Non-Competition: Optional light version of non-compete clause, if permitted under local law and circumstances

7. Training Requirements: When specific confidentiality or security training is required before access to certain information

Suggested Schedules

1. Schedule 1 - Categories of Confidential Information: Detailed list of types of confidential information the intern may encounter

2. Schedule 2 - Security Procedures: Specific security protocols and procedures the intern must follow

3. Schedule 3 - Approved Projects: List of specific projects the intern is authorized to work on and related confidential information access

4. Appendix A - Acknowledgment Form: Form for intern to sign confirming receipt of confidential information or completion of required training

5. Appendix B - Return of Materials Certificate: Form to be signed upon completion of internship confirming return of all confidential materials

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Relevant Industries

Technology

Financial Services

Healthcare

Manufacturing

Professional Services

Research & Development

Pharmaceuticals

Telecommunications

Consumer Goods

Media & Entertainment

Education

Legal Services

Biotechnology

Energy

Consulting

Relevant Teams

Human Resources

Legal

Compliance

Training & Development

Talent Acquisition

People Operations

Risk Management

Corporate Affairs

Employee Relations

Organizational Development

Relevant Roles

HR Manager

Legal Counsel

Internship Coordinator

Department Manager

Recruitment Manager

Compliance Officer

Training Manager

HR Business Partner

General Counsel

Department Supervisor

People Operations Manager

Talent Development Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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