The Sub Contractor Invoice Template is a crucial business document designed for use in the Australian market where subcontracting arrangements are common across various industries. This template ensures compliance with Australian tax legislation, particularly the A New Tax System (Goods and Services Tax) Act 1999, and relevant state-specific regulations. It is specifically structured to include all mandatory elements required by the Australian Tax Office for a valid tax invoice, including ABN, GST calculations, and appropriate declarations. The template should be used whenever a subcontractor needs to bill a principal contractor for services rendered, providing a professional and standardized format that facilitates efficient payment processing while maintaining accurate records for tax and accounting purposes.
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1. Invoice Header: Contains the document title 'Tax Invoice', invoice number, and date
2. Contractor Details: Full business name, ABN, contact information, and business address of the contractor
3. Client Details: Full business name, ABN, and address of the client being invoiced
4. Project Information: Project name/reference, purchase order number (if applicable), and relevant project identifiers
5. Service Details: Itemized list of services provided, including dates, hours/units, rates, and descriptions
6. Payment Summary: Subtotal, GST amount, and total amount payable in AUD
7. Payment Terms: Payment due date, accepted payment methods, and bank account details
8. GST Declaration: Statement confirming GST registration and that prices include GST where applicable
1. Purchase Order Reference: Section for referencing client purchase order numbers, used when the client requires PO tracking
2. Variation Details: Section for listing any approved variations to original scope, used when there are changes to agreed work
3. Time Sheets: Detailed breakdown of hours worked, used for time-based billing arrangements
4. Progress Payment Details: Information about stage of completion and previous payments, used for milestone-based projects
5. Site Details: Specific work location information, used primarily in construction or multi-site projects
6. Quality Certification: Declarations about work quality or completion, used when required by client or industry standards
1. Time Sheet Attachment: Detailed record of hours worked with dates and activities
2. Materials Schedule: Itemized list of materials used with costs and quantities
3. Rate Card: Schedule of agreed rates for different service types or personnel
4. Work Completion Certificate: Client sign-off or certification of work completion
Relevant legal definitions
Clauses
Relevant Industries
Construction
Information Technology
Professional Services
Engineering
Mining
Manufacturing
Consulting
Building and Maintenance
Property Development
Healthcare
Education and Training
Creative Industries
Relevant Teams
Finance
Accounts Payable
Procurement
Operations
Project Management Office
Commercial
Administration
Contracts Administration
Supply Chain
Relevant Roles
Project Manager
Contract Administrator
Finance Manager
Accounts Payable Officer
Procurement Manager
Operations Manager
Site Supervisor
Business Owner
Independent Contractor
Freelancer
Financial Controller
Account Manager
Commercial Manager
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