The Project Completion Form Template is a standardized document designed for use in Australian jurisdictions to formally document the successful completion of projects across various sectors. This template is essential when transitioning a project from its execution phase to formal closure and handover, ensuring all contractual obligations have been met and documented appropriately. It incorporates requirements from Australian building codes, work health and safety regulations, and relevant state and federal legislation. The document is typically used when a project reaches practical completion and requires formal sign-off from all relevant stakeholders, serving as a legal record of project completion and compliance with all specified requirements. It includes sections for documenting technical completion, safety compliance, quality assurance, and final approvals, making it suitable for projects of varying scales and complexities within the Australian context.
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1. Project Identification: Basic project details including project name, reference number, location, and key stakeholders
2. Completion Declaration: Formal statement declaring the project is complete according to contract requirements
3. Scope Verification: Confirmation that all contracted deliverables have been completed
4. Quality Certification: Verification that all work meets required quality standards and specifications
5. Safety Compliance: Confirmation of compliance with all relevant safety regulations and requirements
6. Handover Items: List of all documentation, keys, warranties, and other items being transferred
7. Defects Status: Statement regarding any identified defects and their resolution status
8. Final Cost Summary: Overview of final project costs and any variations
9. Authorization: Signatures and details of authorized representatives approving completion
1. Environmental Compliance: For projects with specific environmental requirements or impacts
2. Training Completion: For projects involving staff training or knowledge transfer
3. Commissioning Results: For projects requiring equipment or system commissioning
4. Stakeholder Sign-offs: For projects requiring multiple stakeholder approvals
5. Maintenance Schedule: For projects requiring ongoing maintenance plans
6. Security Clearance: For projects involving secure or restricted areas
7. Warranty Information: For projects with specific warranty requirements or guarantees
1. Schedule A - Completion Checklist: Detailed checklist of all completion requirements and their status
2. Schedule B - Handover Documentation Register: Complete list of all documents, manuals, and certificates handed over
3. Schedule C - As-Built Documentation: List of final drawings and specifications reflecting actual construction
4. Schedule D - Test Certificates: Copies of all relevant test certificates and results
5. Schedule E - Outstanding Items List: List of any minor items pending completion with agreed timeframes
6. Appendix 1 - Photo Documentation: Photographic evidence of completed works
7. Appendix 2 - Warranties and Guarantees: Copies of all warranties and guarantees
8. Appendix 3 - Asset Register: Detailed list of all assets included in the project handover
Relevant legal definitions
Practical Completion
Date of Completion
Defects Liability Period
Principal
Contractor
Project Manager
Contract Documents
Works
Site
Specifications
As-Built Documentation
Substantial Completion
Final Completion
Handover Documentation
Certificate of Completion
Project Deliverables
Quality Standards
Completion Criteria
Outstanding Works
Defects
Minor Defects
Major Defects
Warranties
Guarantees
Commissioning
Testing
Certification
Statutory Requirements
Approved Variations
Final Account
Retention Money
Security
Handover Date
Practical Completion Date
Building Certifier
Independent Inspector
Completion Inspection
Work Health and Safety Requirements
Environmental Requirements
Quality Assurance Documentation
Maintenance Manual
Operating Manual
Asset Register
Project Schedule
Contract Sum
Variations
Progress Claims
Final Claim
Liquidated Damages
Date of Completion
Defects Liability Period
Principal
Contractor
Project Manager
Contract Documents
Works
Site
Specifications
As-Built Documentation
Substantial Completion
Final Completion
Handover Documentation
Certificate of Completion
Project Deliverables
Quality Standards
Completion Criteria
Outstanding Works
Defects
Minor Defects
Major Defects
Warranties
Guarantees
Commissioning
Testing
Certification
Statutory Requirements
Approved Variations
Final Account
Retention Money
Security
Handover Date
Practical Completion Date
Building Certifier
Independent Inspector
Completion Inspection
Work Health and Safety Requirements
Environmental Requirements
Quality Assurance Documentation
Maintenance Manual
Operating Manual
Asset Register
Project Schedule
Contract Sum
Variations
Progress Claims
Final Claim
Liquidated Damages
Clauses
Project Identification
Completion Declaration
Quality Assurance
Work Health and Safety
Environmental Compliance
Defects Liability
Warranties and Guarantees
Financial Completion
Asset Handover
Documentation Requirements
Certification
Testing and Commissioning
Outstanding Items
Risk Assessment
Statutory Compliance
Insurance
Intellectual Property
Confidentiality
Record Keeping
Dispute Resolution
Sign-off Requirements
Variation Documentation
Security Release
Maintenance Requirements
Completion Declaration
Quality Assurance
Work Health and Safety
Environmental Compliance
Defects Liability
Warranties and Guarantees
Financial Completion
Asset Handover
Documentation Requirements
Certification
Testing and Commissioning
Outstanding Items
Risk Assessment
Statutory Compliance
Insurance
Intellectual Property
Confidentiality
Record Keeping
Dispute Resolution
Sign-off Requirements
Variation Documentation
Security Release
Maintenance Requirements
Relevant Industries
Construction
Infrastructure
Information Technology
Engineering
Mining
Manufacturing
Real Estate Development
Telecommunications
Energy
Healthcare Infrastructure
Education Infrastructure
Government Projects
Commercial Development
Relevant Teams
Project Management Office
Construction
Quality Assurance
Legal
Operations
Facilities Management
Contract Administration
Technical Services
Compliance
Engineering
Site Operations
Relevant Roles
Project Manager
Construction Manager
Site Supervisor
Quality Manager
Contract Administrator
Project Director
Technical Director
Chief Engineer
Building Inspector
Compliance Officer
Operations Manager
Facilities Manager
Development Manager
Project Coordinator
Quality Assurance Officer
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