1. Reason for Cancellation: Explanation of why the purchase order is being cancelled - include when cancellation is due to supplier issues or when maintaining good business relationships is important

2. Request for Confirmation: Request for the recipient to acknowledge receipt of the cancellation - include when proof of receipt is important

3. Alternative Arrangements: Details of any alternative orders or arrangements being proposed - include when planning to reorder or modify the original order

4. Compensation Details: Information about any compensation or cancellation fees - include when applicable as per contract terms

5. Urgency Statement: Statement emphasizing the urgency of the cancellation - include when timing is critical to avoid shipment or additional costs

1. Copy of Original Purchase Order: Attachment of the original purchase order being cancelled

2. Proof of Contract Terms: If relevant, documentation showing cancellation terms from the original agreement

3. Communications Log: If necessary, record of relevant communications leading to the cancellation decision