Virtual Assistant Agreement Template for Austria

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Key Requirements PROMPT example:

Virtual Assistant Agreement

"I need a Virtual Assistant Agreement under Austrian law for hiring a VA to provide basic administrative support, email management, and calendar scheduling for my small consulting firm, starting March 1, 2025, with a monthly retainer of 20 hours."

Document background
The Virtual Assistant Agreement is essential for businesses and individuals engaging remote administrative support services in Austria. This document is particularly relevant in today's digital economy where remote work and virtual support services have become increasingly prevalent. It addresses key aspects required under Austrian law and EU regulations, including GDPR compliance, service scope definition, confidentiality measures, and clear delineation of independent contractor status. The agreement is designed to protect both the client's business interests and the virtual assistant's professional rights, providing a clear framework for service delivery, payment terms, and dispute resolution. It's particularly important for maintaining compliance with Austrian data protection laws, e-commerce regulations, and labor laws while establishing clear boundaries in the professional relationship.
Suggested Sections

1. Parties: Identification of the contracting parties - the client and the virtual assistant, including full legal names and addresses

2. Background: Context of the agreement and brief description of the parties' intention to enter into a virtual assistant arrangement

3. Definitions: Key terms used throughout the agreement, including 'Services', 'Confidential Information', 'Deliverables', etc.

4. Scope of Services: Detailed description of the virtual assistant services to be provided

5. Term and Termination: Duration of the agreement, renewal terms, and conditions for termination

6. Fees and Payment Terms: Service rates, payment schedule, invoicing procedures, and expense policies

7. Service Delivery: Working hours, response times, communication channels, and delivery standards

8. Confidentiality: Obligations regarding confidential information handling and protection

9. Data Protection and GDPR Compliance: Obligations and procedures for handling personal data in compliance with GDPR and Austrian law

10. Intellectual Property Rights: Ownership and rights regarding work products and pre-existing materials

11. Independent Contractor Status: Clarification of the relationship as independent contracting rather than employment

12. Limitation of Liability: Extent and limitations of each party's liability under the agreement

13. Force Majeure: Provisions for unforeseen circumstances preventing performance

14. Governing Law and Jurisdiction: Specification of Austrian law as governing law and jurisdiction for disputes

15. General Provisions: Standard clauses including entire agreement, amendments, and severability

Optional Sections

1. Non-Compete: Restrictions on working with competing clients, used when the VA has access to sensitive competitive information

2. Equipment and Tools: Provisions regarding required software, hardware, or tools, used when specific equipment is necessary

3. Training and Onboarding: Procedures for initial training and integration, used for complex service arrangements

4. Performance Metrics: Specific KPIs and performance standards, used when quantitative measurement is required

5. Substitute VA Services: Provisions for backup or substitute VA services, used when service continuity is critical

6. Client Materials and Access: Provisions regarding access to client systems and materials, used when VA needs extensive system access

7. Insurance Requirements: Specific insurance coverage requirements, used for high-risk or regulated services

8. Exit and Transition: Detailed procedures for service transition, used for complex or long-term arrangements

Suggested Schedules

1. Schedule A - Service Specification: Detailed breakdown of specific services, tasks, and responsibilities

2. Schedule B - Fee Schedule: Detailed pricing, payment terms, and any variable rate structures

3. Schedule C - Service Level Agreement: Specific performance metrics, response times, and service standards

4. Schedule D - Data Processing Agreement: Detailed GDPR-compliant data processing terms and procedures

5. Schedule E - Approved Tools and Software: List of approved software, tools, and platforms for service delivery

6. Appendix 1 - Communication Protocols: Detailed procedures for routine communications and escalations

7. Appendix 2 - Security Protocols: Security requirements and procedures for handling sensitive information

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Technology

Professional Services

E-commerce

Healthcare

Financial Services

Real Estate

Education

Consulting

Retail

Manufacturing

Legal Services

Marketing and Advertising

Non-profit Organizations

Entertainment and Media

Relevant Teams

Legal

Operations

Administration

Human Resources

Procurement

Compliance

Executive Office

Project Management Office

Digital Services

Information Technology

Relevant Roles

Chief Executive Officer

Operations Manager

Executive Assistant

Virtual Assistant

Business Owner

Office Manager

Administrative Manager

Project Manager

Human Resources Director

Compliance Officer

Legal Counsel

Procurement Manager

Department Head

Small Business Owner

Freelance Professional

Digital Services Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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